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Integra LifeSciences Office Manager in xx, Belgium

Changing lives. Building Careers.

Joining us is a chance for you to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, more than 4,000 of us are challenging what’s possible and making headway to help improve outcomes.

The Office Manager Benelux will ensure proper admin support for the Benelux operations with the following split:

• 40% for Support of Regulatory Affaires

• 40 % for Sales/Commercial Support

• 20 % general admin tasks

Position is office-based in our offices at the DSV distribution center in Gent with two days working from home possibility.

Tasks:

Regulatory Affairs (RA):

  • Support RA tracker on Purchase Requisitions (PO) and invoicing, supplier's approval and monitoring

  • Support entry of RA information in platforms such as RIMS, RA tracker

  • Additional activities as needed

Commercial/Sales/Marketing:

  • Raising, sending, processing, and tracking of POs on behalf of the commercial team (Sales and Marketing)

  • Supporting sales & marketing with administration of external and internal events e.g. conference booking forms, venue bookings for sales meetings, materials shipping & logistics, compliance management, payments

  • Admin support for Professional Education events e.g. delegate registration, booking delegate travel, customer communications

  • Compliance-related tasks: MDeon/BeTransparent communication

  • Support Sales team with regulatory documents such as CE-DoC.

General administrative activities:

  • Support with processing mailing received at the Legal entities in Gent and Amsterdam

  • Support with annual reportings bebat, environment for the Belgian entity

  • Administering security and safety regulations as Health & Safety Coordinator for the Benelux operations, including administration of health checks and dosimeter admin

  • Colleague Time & attendance admin support

  • Ad hoc admin tasks

Qualifications/Skills:

  • Education and/or Degree in Office Administration/Support or similar

  • Relevant experience in an administration role, ideally in a regulated industry

  • Trilingual Dutch/ French/ English

  • Ability to work autonomously an absolute must

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