Job Information
Akima Business Support Specialist IV in Woods Hole, Massachusetts
The U.S. Geological Survey (USGS) is responsible for conducting a wide range of geological, geophysical, biological, and ecological research and mapping activities in the coastal and offshore regions of the U.S. continental margins, the Great Lakes, the Caribbean Sea, the polar oceans, and some international areas. The research addresses issues of local, regional, national, and global concern, such as natural hazards, environmental quality, living and non-living resources, and climate change. The research is carried out under the USGS Natural Hazards Mission Area, with links other USGS Mission Areas and Programs, as well as cooperative agreements with other agencies, organizations, and institutions. The fundamental goal is to develop a scientific understanding of Earth processes that contributes to decision making in coastal and marine environments.
The USGS - Woods Hole Coastal and Marine Science Center (WHCMSC), part of the USGS Coastal/Marine Hazards and Resources Program, is the primary federal marine geology and physical science research program. The Center’s staff of approximately 95 provides scientific information that contributes to decisions by other federal agencies, state and local entities, private organizations, industry, and the public about resource use and protection. The WHCMSC requires a broad array of administrative support to meet its directive to provide scientific data to decision makers, cooperators, and the public.
Akima Systems Engineering is looking for a Business Support Specialist that can provide services to include business and general office support. The applicant will work with administrative staff to support the Center by performing data entry using automated systems, and by providing customer service.
Responsibilities
Routine support related to budget and finance, procurement, property, and travel
Provide support utilizing automated systems to:
Determine the status of vendor payment
Adjust/allocate bankcard charges
Make/approve payments
Create purchase requisitions
Create/process travel authorizations and vouchers
Extract payment and other information to share with science and support staff
Assist with property inventory: creating and tracking property disposal requests
Assist with creation and/or maintenance of volunteer agreements, and tracking volunteer hours
Routine support related to customer service
Respond to general inquiries including:
Receive visitors at main reception area, and direct them to appropriate staff
Answer general inquiries via phone, or email, gather information to provide appropriate responses
Routine support related to financial review.
Evaluate documents for compliance including:
Review bankcard statements for signature, information accuracy, and evidence of proper support documentation
Review and prepare documentation required for statistical sampling
Review accuracy of travel information and documentation when preparing travel authorizations and vouchers.
Routine support related to general business support.
Provide general support including:
Maintain inventory of office and visual identity supplies
Assist in delegation of vehicle parking stickers
Prepare, maintain, share various spreadsheets/reports such as: training, utilities, emergency contact information, vehicles
Maintain and file office records according to established procedures
Maintain calendar for monthly center meetings
Receive and sort incoming mail and deliveries
Prepare outgoing mail/packages
Prepare written correspondence such as emails and memos that are proficient, clear, and concise
Other business support duties as assigned
Qualifications
Two (2) or more years' experience performing a variety of business support functions which includes financial and budget, procurement, property and equipment management, travel, and customer service.
Proficient interpersonal communication skills using email or telephone, fundamental computer skills sufficient to enter, retrieve, or manipulate financial and business data.
Ability to work independently on assigned tasks with minimal supervision, and knowledge of general business, or business administration practices.
An Associate’s degree in Business/Business Administration, or a Bachelor’s degree in Business/Business Management, or knowledge and work experience equivalent to a course of study in a Business or Administrative degree program.
Job ID
2024-12994
Work Type
On-Site
Company Description
Work Where it Matters
Akima Systems Engineering (ASE), an Akima company, is not just another federal systems support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At ASE, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders , ASE provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers , ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.
As an ASE employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).
