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Job Title: Accounts Receivable Clerk/Payroll Specialist

Part Time to Start - 30 Hours a Week - 8-2:30 M-F

Job Description

We are seeking a diligent and detail-oriented Accounts Receivable Clerk/Payroll Specialist to join our team. This role involves managing and sending accurate invoices, monitoring incoming payments, handling overdue accounts, and processing bi-weekly payroll. The ideal candidate will have strong organizational skills, a deep understanding of accounting principles, and the ability to provide excellent customer service.

Responsibilities

• Send accurate invoices to customers based on contractual agreements and company policies, ensuring timely and correct delivery.

• Monitor and record incoming payments, apply cash receipts to appropriate accounts, and reconcile payment discrepancies.

• Proactively manage and follow up on overdue accounts, contact customers to discuss and resolve payment issues, negotiate payment terms, and establish payment plans as necessary.

• Regularly reconcile accounts receivable ledger to ensure accuracy and resolve any discrepancies; perform monthly, quarterly, and year-end reconciliations.

• Provide excellent customer service by addressing inquiries, resolving disputes, and maintaining positive relationships with customers. Handle customer account adjustments and credit memos as needed.

• Prepare and present accounts receivable aging reports and other financial summaries to management; track and report on collection metrics and trends.

• Identify opportunities to streamline accounts receivable and collections processes. Implement best practices to enhance efficiency and accuracy.

• Process bi-weekly payroll.

• Process bi-weekly transfer of payroll data to iSolved; compile internal management reports from payroll system software.

• Prepare payroll journal entries.

• Prepare and transmit bi-weekly 401k and FSA.

• Compile payroll data such as garnishments, PTO, insurance, and 401k deductions.

• Transfer internal time clocks and review the downloaded information for completeness and accuracy.

• Contact various department supervisors for any missed times.

• Maintain accurate and organized records of all transactions, communications, and account activities; ensure compliance with company policies and legal requirements.

• Work closely with the sales and customer service teams to resolve any issues impacting accounts receivable; provide support for internal audits and financial reviews.

• Adhere to Good Manufacturing Processes, Food Safety Standards, and related operational procedures.

• Other projects and duties as assigned.

Essential Skills

• 3+ years of experience in accounts receivable and collections, preferably in a similar industry.

• 2+ years of experience processing bi-weekly payroll.

• Strong knowledge of accounting principles and practices related to accounts receivable, payroll tax, accounting, cash application, customer service, and chargebacks.

• Proficiency in accounting software (e.g., ADP, Sage, iSolved) and Microsoft Office Suite, with an emphasis on Excel.

• Excellent organizational and negotiation skills, with the ability to handle difficult conversations professionally.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Problem-solving skills with a proactive approach to resolving issues.

Additional Skills & Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field, or commensurate experience.

Work Environment

This role involves working in a professional office environment. The position requires the use of standard office equipment such as computers, phones, photocopiers, and filing cabinets. The work schedule typically follows regular business hours, with occasional requirements for extended hours during peak periods. Adherence to Good Manufacturing Processes and Food Safety Standards is mandatory.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.