Job Information
Windham Public Schools Accounts Payable/Payroll Assistant in Willimantic, Connecticut
Accounts Payable/Payroll Assistant JobID: 5816
Position Type:
Secretarial/Clerical/ Bookkeeper
Date Posted:
7/10/2024
Location:
Finance Office
Date Available:
07/10/2024-immediate
Closing Date:
08/31/2023-until filled
Accounts Payable/Payroll AssistantUnder the general supervision of the Associate Director of Finance or designated supervisor or administrator, this position performs accounting duties in accordance with sound accounting practices and principles.JOB DUTIES:
Assist Accounts Payable Senior Accountant with managing vendor inquiries and electronic invoices.
Assist with monitoring purchase order balances and electronic receiving records for the District.
Assist with the preparation of bi-weekly payroll and update payroll records such as direct deposit and union dues.
Ensures accurate and timely processing of payroll updates including new hires, terminations, position changes and changes to pay rates in the KRONOS timekeeping system
Generates bi-weekly timekeeping reports from KRONOS for payroll and performs payroll balancing for all hourly employees as well as PD's and extra hours for all 10-month employees.
Completes wage verifications for mortgages, housing authorities, workers' compensation, social security, and other state and federal agencies.
Maintains payroll operations by following policies and procedures and reporting needed changes.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Converts districtwide requisitions and purchase order change orders daily.
Prepares requisitions and/or purchase orders for the finance office.
Prepares finance office deposits and collects districtwide deposits.
Processes checks and prepares bank reconciliations for Windham High School student activity accounts.
Other duties as may be assigned by the supervisor.
MINIMUM QUALIFICATIONS:
Associate’s degree in accounting/ business or equivalent working experience.
Minimum of 3 years employment in bookkeeping, accounting or business environment.
Ability to exercise mature judgment, maintain confidentiality, and make responsible decisions in accordance with established policies and procedures.
Ability to work accurately and efficiently, both independently and as part of a team.
Strong computer skills, especially Excel.
PREFERRED QUALIFICATIONS:
Bachelor’s degree in accounting or finance.
Knowledge of fund accounting and Board of Education payrolls.
Five to eight years of related experience.
Experience with KRONOS and MUNIS financial systems.
Advanced Excel skills to include formulas, VLOOKUP’s, and pivot tables.
Pay rate and benefits per bargaining unit agreement.Position Type: 12-Month Full-Time (on-site)Hours:37.5 hours/weekLocation: Central OfficeDate Available: ASAPClick to Apply at: WindhamPublicSchools (https://www.applitrack.com/windham/OnlineApp/default.aspx) WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYERIt is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.
