Easter Seals Jobs

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Southeastern Community College - Whiteville, NC

Public Safety Program Specialist

SALARY

$3,450.00 - $4,313.00 Monthly

LOCATION

SCC Main Campus, NC

::: {aria-label="Job Type"} JOB TYPE :::

Full Time

JOB NUMBER

228

DIVISION

Healthcare Training and Public Safety

DEPARTMENT

Administrative Staff-Public Safety

OPENING DATE

11/07/2024

CLOSING DATE

Continuous

Minimum Requirements

• Associate degree from a regionally accredited institution
• One or more years work experience in an office administrative position
• Demonstrated computer skills including MS Office - Word, Excel and/or Access, and PowerPoint

Preferred Requirements

• Bachelors Degree
• Three or more years work experience in an office administrative position
• Excellent demonstrated knowledge of and experience with Colleague
• Excellent demonstrated computer skills including MS Office - Word, Excel and/or Access, and PowerPoint
• Experience with generating Informer reports

Primary Functions of Position

Under the supervision of the Dean of Public Safety, the Public Safety Program Specialist provides administrative support to the Dean and other members of the department. The Specialist is responsible for planning, development and organization of the Public Safety courses and special college events with the division. In order to accomplish the objectives of the position, the program specialist performs the following functions:

Essential Duties:

• Assist in maintaining the course and program records for the Public Safety departments.
• Accurately generates contracts within Colleague for all instructors and maintains employment records and time sheets as needed.
• Build sections, register students, and grade courses for the Public Safety department. Maintains a secure filing system for all confidential client information.
• Runs internal audit programs to comply with FTE compliance reviewer's recommendation to help identify potential audit exceptions.
• Provides class records and reports for FTE and fiscal auditors/compliance reviewers upon request.
• Monitor enrollment data throughout the semester to make sure errors are kept at a minimum.
• Receipt registration monies and validates receipt rosters in Business Office.
• Prints and reviews Status of Classes Report on a weekly basis to monitor the progress of registration, cancellation of classes, and receipt of grades for classes which have ended.
• Maintains files for course syllabi and outlines.
• Verifies timesheets/reports for part-time instructor payroll.
• Provides information about programs and provides assistance to students, visitors, colleagues, customers and faculty and staff members at the College.
• Assist with answering incoming calls to the division as needed and assist with walk-in registrations as needed.
• Serves as an initial point of contact for students, visitors, instructors, and staff, determines the general nature of their needs and directs them to appropriate. programs/staff with excellent customer service skills and professionalism.
• Provides back-up assistance for all other program areas in the Division.
• Assist with the promotion of department projects and seminars through brochures, mailings, and other correspondence.
• Perform comprehensive reporting as required by the state-regulated outside agencies for a specific program area; e.g., NC Office of State Fire Marshal (NCOSFM); National; Fire Academy (NFA);
• Maintain a working knowledge of workforce devel pment, continuing education and curriculum course and program offerings at the college.
• All employees are responsible to ensure compliance and confidentiality with all policies and procedures of the College, NC Community College System, and applicable State and Federal regulations.
• Initiates and inputs requisitions for purchase of supplies and materials.
• Ensures accuracy and completeness of staff and instructor budget requests.
• Prepares and distributes correspondence for the department and division as needed.
• Provides administrative support for the Dean and division as needed.
• Serves on college committees/workgroups.
• Performs other duties as assigned by the Dean of Public Safety.

Skills and Abilities:

• Strong personal and professional integrity
• Effective verbal and written communication skills
• Commitment to safety
• Current knowledge in the field
• Knowledge of office management techniques and the ability to organize workflow and coordinate activities.
• Demonstrated ability to complete accurate and efficient reports in a timely manner without close supervision.
• Excellent customer service skills.
• Ability to work well with others in a team environment.
• Detail-oriented with excellent follow-up skills.
• Willingness to participate in professional development activities

Application Procedures

The final compensation is dependent upon qualifications, experience, and labor market. Excellent references from previous employers must be furnished upon request.