Easter Seals Jobs

Position DescriptionThe Facilities Manager and Safety Officer will be responsible for physical infrastructure and development and implementation of comprehensive safety policies and procedures at LSHV’s 11 locations (one owned and ten leased) throughout the Hudson Valley. A company vehicle will be provided. Essential Duties:•Coordination of Build Out, Repair and Maintenance at all FacilitiesoProvide technical expertise in the planning, construction, and maintenance of equipment, systems and building infrastructure. oCollaborate on the coordination and execution of building space allocations, including detailed drawing and envisioning of floor plans, coordinating and executing office moves and expansions. oEnsure that all aspects of facilities are adequately maintained. Perform routine inspections of facilities and equipment. Determine and manage and/or support necessary modifications, repairs and replacements, including vendor selection and management where applicable. Communicate with landlords/management companies about issues at rental premises, conduct necessary follow up, and ensure successful resolution, which includes but is not limited to site visits to coordinate repairs.oMaintain an ongoing dialogue and working relationship with staff from other departments to ensure facilities needs and problems are quickly communicated, identified, and resolved.oAt the location that LSHV owns, also ensure performance of preventive maintenance of building systems, such as HVAC and elevator, and inspections such as elevator and fire safety. oConduct minor repairs to fixtures, doors, windows, and furniture, and other minor repairs as needed. Assemble and dissemble furniture and move oAt the location that LSHV owns, monitor and manage the BMS System (Building Management System)•Case File ManagementoIn collaboration with the Operations Counsel and Attorneys-in-Charge, ensure that offices’ closed case files are transported to other locations for storage, as needed.oCoordinate with Attorneys-in-Charge, vendors and landlords to accomplish annual purge of obsolete central storage files and obtain a certificate of destruction.•Safety OfficeroAct as LSHV’s safety officer, including but not limited to obtaining quotes and arranging for active shooter/violence in the workplace training; creating site and enterprise level emergency plans; and arranging for/implementing fire and other drills. Complete security audits as necessary. Update Disaster Recovery Plan, Emergency Management Plan, calling tree and emergency contact lists. Test DRP procedure with Managed Services Provider in coordination with IT Department to ensure business continuity.oManage and maintain users and messages for Motorola RAVE Alert silent notification system.oManage and maintain all LSHV security/alarm and camera systems and ensure that they are adequate and operational. oAssist with internal security incidents as necessary.•Vendor ManagementoSecure all vendor quotes for various projects and grants.oReview and approve Accounts Payable invoices.oManage vendors to ensure appropriate completion of all facilities related repairs and work. oManage office cleaning schedules for all locations.•Coordination of Leases, Moving, Leases and Insurance and Support of Senior ManagementoAssist in moving personnel within or between buildings.oKeep real estate and equipment lease projections current, in addition to maintaining fixed assets, conducting physical inventories, and other inventory schedules. oAssist the CFO who is the primary liaison with LSHV’s insurance broker, by compiling limits and other data for inclusion in insurance renewals, and interface with the broker to provide that information in between renewals on new leases and auto acquisitions to ensure that appropriate coverage is maintained. Provide building details and Business Personal Property Limits to the broker for new locations.oAssist senior management with strategic planning and annual budgeting to ensure strategies are successfully executed within financial guidelines, and management process.•Other duties as delegated by Operations CounselQualifications/Education:•Bachelor’s degree•Proven experience in facilities maintenance and related project management. Preference for proven experience with managing facilities and performing safety officer duties.•Proficiency with Microsoft applications, including advanced proficiency in Excel and strong proficiency in Word. •Excellent written and verbal communicator and strong interpersonal skills. Able to collaborate across departments. •Excellent work habits, including a willingness to work outside of normal business or on-call as required.•Ability to prioritize and manage multiple tasks and projects to ensure that each is completed correctly and in a timely manner.•Basic skillset in architectural design program is preferred but not required.•Strong knowledge of plumbing, electrical, HVAC systems, and general repair techniques.•Solid knowledge and skills in the use of hand and power tools and other materials required to perform repair and maintenance tasks, and diagnostic equipment. •Excellent problem-solving skills and attention to detail.•Ability to work independently and manage time effectively.•Physical stamina and strength to handle lifting and carrying up to 50 lbs. and standing for extended periods.•May involve working in various conditions including exposure to dust and noise.•New York State driver’s license with a clean driving record is required. Job offer is contingent upon confirming via a NY DMV driving record.Salary: $90,000-110,000, DOE, with excellent benefits that include medical, dental, vision, life insurance and long-term disability coverages, as well as a defined contribution to 403b, loan repayment assistance and paid parental leave. Please apply at our career center and include cover letter, resume, writing sample and three references. Legal Services of the Hudson Valley is a proud equal opportunity employer. People of all races, color, religion, gender, sexual orientation, gender identity, national origin, age, disability and veteran status, are strongly encouraged to apply.

Minimum Salary: 90,000 Maximum Salary: 120,000 Salary Unit: Yearly