Easter Seals Jobs

Administrative Coordinator

Job Number: 350333

Category: Administrative

Description: #nowhiring! Belcan is excited to be working with our client in hiring an Administrative Coordinator job in Whippany, NJ

Job Titles: Administrative Coordinator

Location: Whippany, NJ

Zip Code: 07981

Job Type: Contract

Start Date: Right Away

Keywords: #administrativecoordinator #hybridjobs

JOB RESPONSIBILITIES:

• Supports all business events, operational tasks and administrative needs in the area of implementation of meetings, compilation and formatting of confidential presentations / documents and further tasks.

• Support the preparation, planning and implementation of internal and external meetings.

• Demonstrates excellent customer focus skills and may serve as a liaison for internal /external customers.

• Provides administrative direction and guidance assisting in problem solving / resolving conflicts, directing and prioritizing workflow and handling /coordinating all administrative processes in a timely manner.

• Controlling within the cost center, including independent preparation of the budget meetings

• Review of operating costs and if necessary, initiation of required measures

• Processing of contracts and invoices (monitoring and confirmation)

• Contributes to the planning and implementation of various initiatives, strategies, processes and projects and employee development.

• Amplify visibility and communication by arranging and contributing to townhall meetings and other critical department communication opportunities.

• Provides ongoing leadership, guidance, training, coaching and counseling to administrative staff

• As appropriate, establishes and supervises workflow and departmental standards.

• Conducts support staff meetings as necessary.

• Supporting, organizing and implementing cross-functional initiatives through independent coordination and organization events, communications and training

• Assumes responsibility, managing company owned databases / SharePoints and supporting with RA databases

• Assembles and analyzes information; prepares reports, manuals, agendas, correspondence and memorandum as guided by general company practice

• Establishes and maintains departmental information and develops materials of importance to department

• Assists in meeting planning and preparation work needed, e.g., drafting agendas and broader communications

• Coordinates details of departmental meetings and/or on and offsite conferences and events

• Arranges business travel and support with expense reporting

• Responsible for managing time tracking entries and system reporting

• Responsible for managing on-boarding / off-boarding of employees and interacting with local and global IT and HR functions in support of these activities

• Performing additional responsibilities as required

REQUIRED QUALIFICATIONS:

• Bachelors degree with 2 years of relevant experience, OR

• Associates degree with 4 years of relevant experience, OR

• HS diploma with a minimum of 5 years of relevant experience

• Proficiency in PC applications such as MS Word, Excel, PowerPoint, SAP and SharePoint

• Ability to manage multiple competing priorities

• Strong interpersonal skills and highly organized

• Able to work with employees at all levels of the organization

• At least 1-2 years of experience in Pharma required

• Fluent in English, both written and spoken required

• Knowledge of budget, financial and controlling deliverables

• High level of commitment, even in changing locations, projects and strain, or in foreign languages

• Ability to deal adequately with confidential topics.

• Demonstrate problem solving abilities and judgement. Quickly and thoroughly identifies issues and proposes solutions.

• Ability to work with little specification and guidance

• Ability to easily cope in our complex matrixed global environment

• Strong communication and coordination skills.

If you are interested in this job, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com

EOE/F/M/Disability/Veterans

Location: Whippany , NJ

Minimum Experience (yrs): 2+

Required Education: Bachelor (BA, BS...)

Benefits:

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