Easter Seals Jobs

Description Administrative Coordinator

Immediate Opening for an Administrative Coordinator to work onsite in Westerville, OH

Administrative Coordinator responsibilities:

• Supporting the planning, coordination, and administration of Responsible Business Alliance (RBA) audits and other sustainability and corporate social responsibility-related initiatives.

• This role ensures compliance with relevant standards and regulations, manages documentation and data, and provides general administrative support to the Vertiv Responsible Business team.

• Reports to the Sr. Dir. Global Responsible Business and Environmental Affairs.

Duties and tasks of the Administrative Coordinator include:

• Maintain and update documentation related to RBA audits, including audit schedules, compliance records, and training materials.

• Schedule and coordinate on-site audits to ensure compliance with RBA standards.

• Distribute and manage procedures, documents, and training materials and resources for various teams involved in responsible business and compliance efforts.

• Maintain accurate records and databases related to audit findings, corrective actions, and continuous improvement measures.

• Compile and prepare reports on audit outcomes, metrics, and project progress for internal stakeholders and external partners.

• Schedule and coordinate meetings, training sessions, and audit reviews, ensuring all logistical needs are met for a smooth operation and audit success.

• Assist in developing and updating policies, procedures, and documentation to align with evolving RBA requirements and Vertiv goals.

• Provide administrative support, including drafting correspondence, managing calendars, and handling confidential information with discretion.

• Assist in identifying and implementing continuous improvement opportunities to enhance sustainability and compliance processes.

• Support budget tracking, expense reporting, and procurement of supplies and services needed for RBA audit projects.

• Perform other duties and responsibilities as assigned to support RBA audits and other responsible business and compliance initiatives.

Education required for Administrative Coordinator:

• Associate’s degree in Business Administration, Sustainability, Corporate Social Responsibility, or a related field, or equivalent experience.

Skills and Qualifications of the Administrative Coordinator:

• Experience with sustainability standards and compliance, particularly with the Responsible Business Alliance (RBA) or similar frameworks.

• Excellent communication skills, both written and verbal, with the ability to interact effectively with diverse teams and stakeholders.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software applications, including Smartsheet.

• Ability to use general office equipment and manage administrative tasks efficiently.

• Excellent customer service skills with a proactive approach to problem-solving.

• Familiarity with data management systems and experience in maintaining accurate records and databases.

• Experience in planning and coordinating meetings, events, and training sessions.

• Minimum of three years of experience in administrative roles, preferably in a compliance or auditing environment. Requirements Customer Service, Documentation, Microsoft Excel, Planning, Procedures, Policy, Compliance, Budget Processes, Microsoft Word, Database, Human Resources (HR) Administration, Audit, Microsoft Outlook, Workstation Support, Auditing, Regulation, Expense Reporting, Procurement, Microsoft PowerPoint, Metric Reporting, Communication Skills, Stakeholders, Administrative Assistance, Microsoft Office Suites, Compliance Functions

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