Easter Seals Jobs

Job Description

Position: Senior Associate Administrative Services

Band/Pathway: 200 / B3

Primary Worksite Location: West Point, PA

We are currently recruiting for a Senior Administrative Assistant to support (1) Associate Vice President and (2) Executive Directors in the Manufacturing Division Digital Services Organization. This position will be based primarily in West Point, PA / Secondary in Rahway, NJ.

The primary activities include but are not limited to the following:

• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.

• Assists team with designated tasks on a prioritized basis and problem solves when appropriate.

• Encourages self-sufficiency and trains team members as appropriate.

• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.

• Completing complex/international travel expense reports in a timely fashion.

• Communication Skills must be at a level to effectively interact with our Company executives and internal/external clients to maintain workflow.

• Respects the importance of maintaining confidentiality and appreciation of professionalism.

• Assists with interview scheduling and on-boarding of new hires.

• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.

• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.

• Occasionally coordinates special projects.

• Periodic travel – 5%

Position Qualifications:

Education Minimum Requirement:

• Required: High School Diploma

• Preferred: Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

• Minimum of (8) years Administrative Assistant experience.

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• Ariba/Concur experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within Ariba.

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.

• Demonstrated experience with processing of Visas/Passports.

• Advanced secretarial/clerical abilities with a history of high performance.

• Documented experience as a strong performer in current and past positions.

• Ability to handle and prioritize a large number of simultaneous assignments.

• Experience with event planning and coordination.

• Extraordinary attention to detail.

• Outstanding communication and people skills.

• Experience with financial and budget tasks.

MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)

Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

10/30/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R318843