Easter Seals Jobs

Job Title: Payroll SpecialistJob Description

The Payroll Specialist will be responsible for processing bi-weekly, semi-monthly, and ad-hoc payroll for employees accurately and in a timely manner. This role involves calculating wages, deductions, bonuses, and other adjustments as per company policies and regulations. The Payroll Specialist will also ensure compliance with federal, state, and local payroll tax regulations and reporting requirements.

Responsibilities

• Process bi-weekly, semi-monthly, and ad-hoc payroll accurately and on time.

• Calculate wages, deductions, bonuses, and other adjustments according to company policies.

• Review and verify timekeeping records for accuracy.

• Enter tips and service charges into Paycom and ensure daily reconciliation.

• Address payroll-related inquiries from employees and management promptly and professionally.

• Ensure compliance with federal, state, and local payroll tax regulations and reporting requirements.

• Prepare and distribute payroll reports, summaries, and analyses to management as needed.

• Make bi-weekly and semi-monthly 401K contributions.

• Reconcile payroll data to ensure accuracy and completeness of financial records.

• Assist in year-end payroll processing and reporting, including W-2 preparation.

• Stay up-to-date with changes in payroll laws and regulations to ensure compliance.

• Collaborate with HR and finance teams to resolve payroll-related issues and improve processes.

• Maintain confidentiality of payroll information and sensitive employee data.

• Assist with accounts payable (approx. 30% of time).

• Assist with special projects and other duties as assigned.

Essential Skills

• 2+ years of experience in payroll processing and administration.

• Proficiency in payroll software and systems (e.g., ADP Workforce Now).

• Strong understanding of payroll processes, tax regulations, and compliance requirements.

• Excellent mathematical and analytical skills with high attention to detail.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Strong communication and interpersonal skills with the ability to interact with employees at all levels.

• Ability to maintain confidentiality and handle sensitive information with discretion.

Additional Skills & Qualifications

• Experience with accounts payable.

• Experience with payroll for approximately 200 employees.

Work Environment

This position is on-site in an open forum setting. The Payroll Specialist will report to the HR and Director of Finance. The role offers autonomy in processes and opportunities for growth within the company.

Pay and Benefits

The pay range for this position is $30.00 - $32.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in West Hollywood,CA.

Application Deadline

This position will be accepting applications until Jan 11, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.