Job Information
Athene Executive Assistant in West Des Moines, Iowa
We are Athene. At Athene, we are driven to do more. We are a leading retirement services company that issues, reinsures and acquires retirement savings products designed for the increasing number of individuals and institutions seeking to fund retirement needs. We see every day as a new opportunity to measure ourselves against the best - and then we don't stop until we've set the bar even higher. We're ready to help you achieve more.
Purpose:
The Executive Assistant will provide a full range of administrative and support functions for Senior Leadership within Athene's Sales team
Accountabilities:
Actively assists leaders and serves as the “point person” for organizing activities, including managing the calendars of senior leaders, scheduling meetings, arranging travel, while assessing and managing priorities and timelines.
Arrange and actively manage complex travel schedules for Sales leadership team who travel between 50% and 90%.
Assists the Sales team with entering expense reimbursements and working through the approval process.
Performs full administrative support functions including routine correspondence, meeting minutes, preparing reports, reviewing invoices, updating phone/e-mail lists and sending/receiving/processing mail, schedule and coordinate meetings, appointments and travel schedules.
Performs various clerical duties including photocopying, filing, ordering supplies and forms, keeping records and faxing.
Schedules Executive-level meetings with VIPs from both inside and outside of the company, often covering multiple days and multiple cities.
Utilizes Microsoft Office and other software applications to develop reports, organize and maintain data, create presentations and support miscellaneous projects.
Acts as a department point-of-contact with considerable contact with customers, business clients, vendors and other senior professionals throughout the organization.
Qualifications and Experience:
1+ years of administrative support experience, preferably supporting a large Sales organization.
Strong working knowledge of Microsoft Excel, PowerPoint and Word required.
Ability to establish priorities and work effectively on multiple initiatives concurrently.
Ability to work occasional overtime, as needed.
A proactive spirit and ability to independently problem solve.
Experience with travel and entertainment budgets preferred.
Strong customer-facing skills required.
Strong verbal and written communication skills.
High School Diploma or equivalent work experience.
Drive. Discipline. Confidence. Focus. Commitment. Learn more about working at Athene (https://www.athene.com/about/usa-careers) .
Athene is a Military Friendly Employer! Learn more about how we support our Veterans (https://www.athene.com/our-veterans) .
Athene celebrates diversity, is committed to inclusion and is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, veteran status or any other status protected by federal, state or local law.
