Easter Seals Jobs

Reference #: 1508 Committed to serving global societal needs. ASTM International positively impacts public health and safety, consumer confidence, and overall quality of life. We integrate consensus standards - developed with our international membership of volunteer technical experts - and innovative services to improve lives...Helping our world work better.

ASTM provides an excellent compensation and benefits package including: * Undergraduate and Graduate Tuition Reimbursement * Comprehensive medical, dental, vision, life and disability insurance * Paid holidays, vacation and sick leave * 403(b) plan with company match * 100% company-funded defined benefits pension plan

Position Purpose This position is primarily responsible for the administration, processing, and enforcing the corporate accounts receivable, credit and collection policies and procedures for all systems including the subsidiary revenue/receivable systems.

Organization Role This position is a staff accountant position reporting to the Corporate Controller and Director, Finance & Accounting.

Responsibilities Accounts Receivable/Credit/Collection Responsibilities: Review and analyze Accounts Receivable and Overdue Accounts in multiple revenue/receivable systems. Research and issue credits, adjustments and refunds in subsidiary revenue and receivable systems as required.  Ensure appropriate and accurate transactions are entered into appropriate systems by automated and/or manual journal entries as required. Manage customer/member account reconciliation requests and inquiries from both internal staff and external members and customers for multiple revenue/receivable systems. Maintain and manage relationships with multiple staff/departments (Sales, ISS (Inside Sales & Support), TCO (Technical Committee Operations, IT) who utilize not only ERP system but also ASTM subsidiary systems outside of ERP system. Reconcile ERP system Daily Receipt Reports of customer receipts and deposit live checks received via remote deposit to appropriate bank system or sent to Bank Lockbox. Reconcile subsidiary receivable systems to credit card receipts along with credit card receivable General Ledger Accounts. Liaison with IT department to find solutions for errors and anomalies in customer receivable systems errors. Maintain and increase technical understanding and knowledge of Oracle EBS/Magento/Salesforce and Receivable modules as well as Subsidiary systems such as Aventri Meeting system, Billtrust Customer Portal, Credit Card Payment Processing online sites, etc. Develop strategies and goals to reduce exposure to write-offs. Manage collection efforts of overdue accounts, identifies delinquent accounts requiring external collection efforts and charges off to Bad Debts as necessary. Manage relationships with third-party collections agencies as needed. Record and maintain bankruptcy claims records relating to our filing and any subsequent payment for refunds as required. Analyze and assess creditworthiness of accounts using external credit risk management tools and reports, as required. Research and investigate errors in Oracle Management and Receivables for Inside Sales & Support (ISS) staff as needed. Receive and post incoming wire transfers and creates WDR's (Wire Draft Records) for prepayments in Oracle system. Update WDR status on WDR log after reconciliation of Daily Receipts Report. Assist with running Invoicing and transactional reports as needed for any governmental filings or audits.

Credit Card Related Activities: Manage organization's in-house swipe credit card devices for 3 different departments interfacing with multiple bank accounts. Manage and ensure adherence to all PCI compliance requirements with use of manual credit card swipe devices. Primary Liaison and point of contact with Credit Card Processing companies (Chase Paymentech, Braintree, and American Express) and coordinates with IT Department and Outside Programmers to resolve any system and web related issues when necessary. Reconcile customer credit card data and credit verification and run reports for Chase Paymentech, Braintree, and American Express websites. Manage credit card disputes with customers, chargeback department, American Express, Visa, and MasterCard.  Prepare and enter required journal entries after resolution of chargebacks. Provide indirect supervision and assistance to AR/Credit Collection Analyst with analysis and reconciliation of credit card transactions and related reports. Assist AR/Credit Collection Analyst with credit card responsibilities whenever necessary. Other Accounting Functions: Manage interface of subsidiary revenue/receivable systems to ERP system and General Ledger Modules. Reconcile General Ledger Accounts associated with organizations' revenue/receivable systems. Serve as liaison and point of contact with banking reps relating to incoming and outgoing wires. Research and confirm all beneficiary and correspondent banking information if necessary. Reconcile and work with banking officials for resolution of any situations pertaining to stopped incoming or outgoing wires. Liaison with TCO Department with Handling of all ISO ANSI/Secretariat Membership Renewals for Restricted Committee Fund Accounts. Process and post payments received by wire, credit cards & checks. Manage posting & updating Excel spreadsheet of payments and open balances for the TCO department. Reconcile and research unidentified incoming wires to determine what department, division, company, and/or system related to the sender/customer. Manage and maintain ASTM corporate insurance documentation and files.  Direct insurance broker to prepare Certificate of Insurance as requested by various organizational departments.

Other Customer Related Duties: Complete and review Customer - Vendor Information Request forms & applications for domestic and international customers. Review multiple page forms received from customers and other departments and completes accounting and banking related information about ASTM so that customer can add ASTM to their vendor database. Provide necessary ASTM Certifications and Documents as requested to customers. Forward forms to appropriate department for completion of non-Accounting related information. Handle, research, and post unidentified checks and unidentified wires.

Minimum Requirements Associates or Bachelor's degree in Accounting, Finance or Business-related field 7+ years of experience in the Accounts receivable/credit and collections field. Proficiency with revenue and receivable ERP and subsidiary/ancillary systems. Proficiency with credit card devices, systems, and processing gateways. Ability to work in a Hybrid Work Environment. Understanding of Accounting rules (GAAP), principles, terminology, guidelines, standards. Must be proficient in Microsoft Office Suite, most particularly Word, Excel, and Outlook. Excellent phone and email communication skills. Ability to retain professional relationships with customers and ASTM staff. Must be able to prioritize, organize, problem-solve, process accurately, and follow company and department policies and procedures. To be successful, this person needs to have the ability to work in a fast-paced environment with a bias for action, a great propensity to learn, the willingness to grow, and have a mindset for continuous improvement.

Preferred Qualifications & Competencies Proficiency with Oracle EBS and