Job Information
Chenega Corporation Program Assistant in Washington, District Of Columbia
Summary
Come join a company that strives for Extraordinary People and Exceptional Performance ! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services ’ company, is looking for a Program Assistant to support US Agency for International Development (USAID), Middle East Bureau’s of Strategic Planning and Operations, Vetting team.
Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.
Responsibilities
Process all vetting requests, having followed all Vetting Support Unit (VSU) SOPs to ensure each step was completed.
Demonstrate dependability and reliability of understanding assigned Mission Order on vetting
Responsible for maintaining assigned vetting tracker(s), ensuring that they are accurate, complete and up-to-date on a daily basis.
Demonstrate and maintain detailed knowledge and understanding of vetting Mission/Bureau Orders on vetting for assigned vetting program(s).
Demonstrate the professional and technical skills to perform the work at the level of the position.
Anticipate potential barriers to completing the work and identifies solutions to complete the work.
Adjust to changing priorities
Communicate complex, technical, or sensitive information in a clear, succinct, and understandable manner
Use well-developed, professional, and business-like vocabulary commensurate with the level of the position and when drafting official and unofficial communications
Identify and clarify the needs of the customer by ensuring that receipt of Partners’ vetting requests are acknowledged, entered into the VSU tracker and processed in a timely and accurate manner
Provide professional customer service to internal and external customers by ensuring that instructions and/or guidance are by the Vetting Officials are adhered to, responding to Partners’ inquiries in a timely manner; and processing their requests in an accurate and timely manner
Follow through consistently on customer requests
Work closely with the Program Manager, peers, and government personnel.
The Program Assistant will assist, identify, analyze, update, support, schedule, organize, maintain, and manage the following tasks:
Administrative functions such as supporting project/program tracking, data analysis and documentation, program document preparation and presentations, budget and field support tracking
Perform clerical functions such as control and filing/library maintenance, portfolio review support, management systems support, handling information requests, program file management, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings (technical and program related; conferences and events planning).
Manage multiple competing priorities through effective organization and communication.
Provide regular and timely status reports to internal management team.
Must be onsite 3 days per week or more as directed by the office.
Qualifications
High School Diploma
Minimum of one-year professional administrative support experience.
Must be able to obtain a Facility Access Clearance.
Program Assistant requires proven proficiency in the use of Microsoft Office, internet, e-mail application, and database applications as well as proficiency in administrative and clerical functions
Strong communication and organizational skills
Knowledge, Skills and Abilities:
Demonstrated ability to work independently and with others
Ability to work under tight deadlines and handle multiple/detail-oriented tasks
Effective interpersonal skills, especially with senior leadership.
Final salary determination based on skill-set, qualifications, and approved funding.
Many of our jobs come with great benefits – Some offerings are dependent upon the role, work schedule, or location, and may include the following:
Paid Time Off
PTO / Vacation – 5.67 hours accrued per pay period / 136 hours accrued annually
Paid Holidays - 11
California residents receive an additional 24 hours of sick leave a year
Health & Wellness
Medical
Dental
Vision
Prescription
Employee Assistance Program
Short- & Long-Term Disability
Life and AD&D Insurance
Spending Account
Flexible Spending Account
Health Savings Account
Health Reimbursement Account
Dependent Care Spending Account
Commuter Benefits
Retirement
401k / 401a
Voluntary Benefits
Hospital Indemnity
Critical Illness
Accident Insurance
Pet Insurance
Legal Insurance
ID Theft Protection
Teleworking Permitted?
Yes
Teleworking Details
Must be onsite 3 days a week or more
Estimated Salary/Wage
USD $27.70/Hr. Up to USD $27.70/Hr.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program
Chenega Corporation
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