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Summary The Department of Agriculture's Office of the General Counsel (OGC) provides legal services to all the agencies within the United States Department of Agriculture. The position is located in the Washington D.C. office. The incumbent serves as a Program Administrative Specialist in the Administrative Office and is responsible for ensuring that responses to incoming correspondence are processed in an efficient and timely manner and provide other related administrative duties in support of OGC. Responsibilities Responsible for ensuring that responses to incoming correspondence are processed in an efficient and timely manner and provide other related administrative duties in support of the Office of General Counsel. Establishes and maintains liaison with stakeholders within and outside the OGC, USDA correspondence control officers, and Congressional Staff on document control management, records management, and correspondence management issues or actions. Keeps appropriate officials informed concerning the mission, operations, and accomplishments of the Department, and maintains cognizance and knowledge of actions in areas affecting or of interest to OGC mission. Organizes meetings, briefings, and other activities in support of the correspondence management program for OGC. Responsible for using the purchase card to purchase approved items/services for the agency in accordance with USDA's policies and procedures and any procurement regulations that may be applicable. Manages OGC's Public Transportation Benefit Program and coordinate with the appropriate DOT representative designated under the Department-wide service agreement. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including time-in-grade restrictions, and specialized experience and/or education, as defined below. TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-11 is required to meet the time-in-grade requirements for the GS-12 level. (Must submit your non-award SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade.) MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying: GS-12: One year of specialized experience, equivalent to the GS-11 level in the Federal service or equivalent responsibility in the private sector/pay systems which demonstrates a minimum of 5 of the 8 following competencies/knowledge to successfully perform as a Program Administrative Specialist. Specialized experience is defined as considerable experience with: Proficient at managing, reviewing, and distributing all incoming correspondence, including documents of a confidential legal and administrative nature. Experience using and managing an organization's purchase card. Experience managing an organization's public transportation benefit program to determine employee eligibility to receive commuter transit subsidy. Experience serving as a liaison with responsibility for performing a variety of liaison functions (i.e., gathering information, identifying, and analyzing issues, and developing recommendations to resolve problems of effectiveness and efficiency of work operations) and administrative assignments. Experience managing special projects related to resource management and administration, assigned by leadership of the organization. Experience preparing and reviewing reports, briefings, and other high-level documents in accordance with pertinent regulations. Experience advising and assisting with the development of background data and documentation, establishing program policies, and the provision of technical interpretations and opinions to complex and regulatory issues. Proficient at using software applications, databases, and automated systems. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Education There is no education substitution for this position. Additional Information This is a bargaining unit designated position. This position is represented by AFGE, Local 1106. Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires. If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS 'E-VERIFY' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment. Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing. Special Hiring Authorities Information: Click here for more information regarding applying under the Veteran's Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses, and Schedule A Disabled. EEO Policy Statement: Click here Reasonable Accommodation Policy Statement: Click here Veterans Information: Click here