Job Information
Georgetown Univerisity Invoice Coordinator - Georgetown University Medical Center in Washington, District Of Columbia
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
As a top academic health and science center in the United States, Georgetown University Medical Center (http://gumc.georgetown.edu/) (GUMC) seeks to provide, in a synergistic fashion, excellence in education — training physicians, nurses and other health care professionals, as well as biomedical scientists — and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis — “care of the whole person.” Our partnerships with organizations in the region strengthen our work and expand its reach.
The Invoice Coordinator is solely responsible for invoicing the sponsor for all commercial clinical trials being conducted in Lombardi Cancer Center via GUMC/MGUH. This position reviews contracts, payment terms, budgets and coverage analysis (if needed) in order to verify the financial feasibility of the invoice. S/he must also verify clinical activity with study teams and Lombardi management daily. They are responsible for verifying three applications in order to perform job functions in GMS, GUPass, and OnCore applications. Additional duties include, but are not limited to:
Analyze payment terms and external budget in all new CTA's Performance of startup invoicing in GMS as well as to the Sponsor based on CTA payment terms/external budget information.
Ensure all Commercial Sponsors have W-9 and banking information.
Create, submit, and track GMS Customer Invoices and Sponsor invoices based on OnCore activity, utilizing patient/visit accrual information, external budget and CTA payment terms.
Reconcile invoices based on analysis of sponsor payments received and clinical activity verified.
Discern between pass-through activity known as invoiceables in OnCore and milestone payments.
Perform periodic and end-of-study audits to ensure all sponsor funds have been collected and all internal funds transfers (except study staff salary) have been completed.
Work closely with Listbill manager in order to match payments received to studies and invoices created on a weekly basis.
Maintain internal spreadsheets for each study in order to track what is pending or paid or in process by study or activity.
Use the PNC banking application to ensure ACH tracking of payments and any other financial duties.
Work Interactions
The invoice coordinator has to interact with CROO and Office of Sponsored Research (OSR) staff to verify CTA contract budget and payment terms information, cross reference their work in GMS, request extensions of GRs if necessary. . Requires good communication with a wide variety of study sponsors and CRO's (contract research organizations) to track payment statuses, obtain payment histories, research payments which were incorrectly sent by sponsor. Requires constant interactions with medical center-wide study teams to obtain data necessary to create sponsor invoices.
Requirements and Qualifications
Bachelor's Degree
Two years of financial experience preferred in accounting, hospital billing, Industry pharma finance
Proficient in computer skills
Strong organizational skills
Demonstrate problem solving skills
Must be able to communicate with study teams on errors, verifications, and enrollments numbers
Work Mode Designation
This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$41,926.00 - $65,090.00
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .
