Job Information
Georgetown Univerisity Executive Assistant to the Vice President - Office of Advancement in Washington, District Of Columbia
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
Georgetown University’s Office of Advancement is committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. Learn more about the Office of Advancement here. (https://advancement.georgetown.edu/)
The Executive Assistant to the Vice President, Office of Advancement at Georgetown University (EA) reports to the Chief of Staff for the Office of Advancement (COS) and assists the Chief of Staff in managing the day-to-day functions of the Office of the Vice President, which include managing the schedule, overseeing inbound communications, executing special projects, and ensuring materials are prepared in advance of meetings. The EA is also responsible for the logistics support and execution of Office of Advancement initiatives including, but not limited to, the Office of Advancement huddles, community-building events, and strategy task forces. The EA is often the first point of contact for internal and external stakeholders working with the Vice President of Advancement (VP). The EA coordinates, tracks and manages to completion work and processes that involve the VP and his office, many of which are confidential in nature and involve senior members of the University community, both internal and external. The EA, in concert with and at the direction of the COS, facilitates and accelerates the work of the VP, interacts with senior leadership of the University, and builds and strengthens ties with other departments within the University. The EA reviews incoming correspondence and determines the course of action in response to inbound requests. This work often requires coordination of complex schedules, ensuring that the VP’s priorities are appropriately reflected, and requires working knowledge of the substance of the Vice President’s meetings. Responsibilities include, but are not limited to:
Manage the VP’s and COS’s schedule, overseeing inbound communications, executing special projects, and ensuring materials are prepared in advance of meetings.
Provide logistical support and execution of VP office meetings, leadership meetings, office-wide meetings and retreats, as well as annual business planning and reporting.
Oversee the VP’s deployment including scheduling, travel logistics, itineraries, and briefings.
Engage in internal strategic discussions related to Advancement and campaign priorities, and highly sensitive philanthropic, organizational, or personnel matters.
Handle all contracting, expenses, and payment processes for the VP’s office in conjunction with external vendors and the main campus contracts office, maintaining financial records for the VP’s office.
Schedule the VP, manage certain VP correspondence, and collaborate with senior leadership, faculty, students, and key university constituents.
Support and track the implementation of strategy, communicating the progress of key initiatives.
Perform research and writing tasks, generating and/or editing internal and external documents.
Serve as a primary knowledge source for answering questions from Advancement staff about a variety of topics.
Work Interactions
The Executive Assistant will be a trusted resource in the Office Of Advancement on matters related to the VP’s Office and Advancement overall. They will collaborate with senior leaders, managers, and employees throughout the Office of Advancement and the University. The Executive Assistant to the Vice President interacts with multiple stakeholders, including but not limited to: OA managers and employees OA leadership, Office of the President, Office of the Provost, University Counsel’s Office, University Deans and their offices, Financial Affairs, and the Office of the COO and CFO.
Requirements and Qualifications
Bachelor’s degree or at least five years of relevant work experience
Minimum 2 years of related professional experience
Demonstrated relationship-building skills (both internally and externally)
Organized with strong attention to detail and demonstrated verbal and written communication skills
Mission-driven and service-oriented with the ability to work in a fast-paced, high-volume, and ambiguous environment
Ability to organize and prioritize time in the face of competing priorities
Proven professional composure, discretion, judgment, and ability to judiciously manage sensitive and confidential information carefully.
Strong facilitation/presentation skills
Proven experience working independently and collaboratively with a team
Demonstrated project management experience
Proficient in MS Office, Google Suite
Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .
