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Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Coordinator, Scheduling and Event Logistics represents the Office of Event Management and the Law Center to internal and external constituencies, including VIPs.

This position supports (1) room scheduling and administrative functions of the Office of Scheduling at the Law Center and (2) event management logistics for all events at Georgetown Law Center, particularly Public Safety, Audio Visual, and Facilities needs that accompany event scheduling requests. Given the thousands of room requests received by the Office of Scheduling in the course of an academic year, the Coordinator is vital to ensuring that rooms are scheduled in a timely manner. The Coordinator is responsible for researching space availability, resolving scheduling conflicts, and assigning space. The Coordinator communicates directly with students, faculty, and staff to assign space, assist with scheduling changes, handle rescheduled classes, and convey policies and procedures through face-to-face meetings, phone consultations, and email communication with students, staff, and faculty submitting event scheduling requests and inquiriesabout space availability and scheduling needs.

The Coordinator also provides administrative support for the Assistant Director of Scheduling including processing requests involving Public Safety, Audio/Visual and Facility needs using the Accruent Event Management System (EMS) software program. This process includes coordinating with the A/V and Facility Departments in order to resolve scheduling conflicts. The Coordinator processes A/V and Facilities requests for rescheduled classes and class review sessions, in addition to Distance Learning Classes, including coordinating the daily work schedules for all A/V staff members and providing administrative support for the Special Event Facility Manager. This position also assists the Office of Events Management during large events, and the Office of Student Life programs for students, including the Evening Student Reception and Orientation programming.

Work Interactions and Work Mode Designation

The Coordinator is part of the Office of Event Management and Scheduling team and reports directly to the Assistant Director of Scheduling. S/he works directly with the Facilities Department, and A/V Department on the room scheduling functions and class and event facilities and A/V requirements. The work of this position requires the Coordinator to interact with faculty, staff, and students on a daily basis. Departments rely on receiving timely and accurate space confirmations for all events. The Coordinator works directly with the Deputy Director of Events Management on special projects related to EMS and other scheduling related systems. The Coordinator also assists the Office of Student Life with some student programs, as needed. This position will represent the Office of Event Management and Scheduling as well as the Law Center to internal and external constituencies including VIPs. Consequently, the person in this position must possess excellent interpersonal skills, demonstrate professionalism at all times, and exercise good judgment and discretion.

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• Bachelor’s Degree

• 2-4 years of prior work experience in an event management environment is required.

• Technical qualifications: Strong computer skills.

• Familiarity with Event Management Software (EMS) a plus or willingness to learn the EMS Software is essential.

• Strong analytical skills and attention to detail is necessary.

• Ability to prioritize competing demands in an office that plans hundreds of events during the academic year.

• Multi-tasking abilities is a must.

• A high degree of autonomy and self-initiative, with the ability to work without close supervision.

• Ability to collaborate broadly, enthusiastically, and effectively manage the needs of diverse constituents is a must.

• Strong written and verbal communication skills are necessary.

• Customer service-oriented demeanor is preferred.

• Ability to interface with the public.

• Competent decision-making skills is a must.

• Ability to maintain highly confidential information with professional discretion.

Preferred Qualification

Demonstrated ability to conduct data analytics, assess outcomes and provide metrics and report

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$20.16 - $31.30

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .

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Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video (https://www.youtube.com/watch?v=hq3KF11PSNc) to learn more.

Learn how HR CARES (https://hr.georgetown.edu/hr-cares/) for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .