Easter Seals Jobs

Summary This position is located in the Talent Recruitment and Outreach Division, Human Capital Directorate, Chief Operating Officer. This permanent position is hybrid telework-eligible. It is not eligible for 100% distant/remote telework. Only Current and Former Federal Employees are eligible. Responsibilities The administrative specialist plays a crucial role in ensuring the smooth operation of the Talent Recruiting and Outreach (TRO) division within the Human Capital Directorate (HCD). This team is responsible for agency recruitment and planning and administering agency-wide internship and fellowship programs. This role requires exceptional organization, communication and collaboration skills to support both the chief of the division and the staff of program managers, recruitment specialists and team leads. IS THIS JOB FOR ME? This role MIGHT be for you if: - You are comfortable working within a fast-paced and changing environment - You are comfortable learning and seeking out ways to develop new professional skills both on the job and independently - You are skilled at clarifying processes, tasks and next steps to facilitate progress - You are comfortable managing multiple projects and initiatives simultaneously -You are comfortable consulting with colleagues to help them quickly resolve problems and implement solutions This role MIGHT NOT be for you if: - You strongly prefer working alone with little to no interaction with colleagues - The prospect of learning new office computer software and tools and supporting others through new implementations does not appeal to you - You prefer an environment with little change or need for adaptability - You require each task to be assigned and closely monitored in order to begin or make progress on a project/initiative This staff member will use a variety of automated systems to perform tasks ranging from personnel actions, budget issues, staff health, and safety concerns. This role requires working closely with staff from HCD as well as, managers and supervisors, and administrative personnel Library-wide on administrative matters. Serves as a liaison within the TRO immediate office, the HCD and other agency offices. Identifies and assists in performing liaison tasks to support human resources administrative activities of a routine nature. Serves as TRO's timekeeper and answers routine questions related to leave administration. In close consultation with HCD staff, reminds TRO staff of standard validation dates, accelerated validation dates, as well as federal holidays and any other type of agency determined closings. Serves as TRO's Records Management Liaison and coordinates records management activities working closely with the agency's Records Management Officer. In coordination with leadership and management, establishes positions and develops position descriptions. Provides personnel reports to TRO management from the human resources information system or from data collected and compiled from various sources for general information purposes or in response to a specific request. Assists the supervisor with the execution of the hiring and recruitment process. Provides administrative support to TRO Chief ensuring the Chief’s calendar and divisional shared calendar are synchronized, deconflicted and accurate. Maintains high-level calendar of deadlines for TRO. Tracks high priority and administrative programs, projects, and tasks. Schedules meetings, helps to manage calendar, and performs special projects as needed. Determines coverage for Acting Chiefs by scheduling with staff and updating Confluence and calendars. Participates in daily Administration meeting with the Chief and Team Lead. Assists in performing routine tasks in support of the administration of a small, stable budget involving basic administrative expenses, such as, disseminating guidelines for participating in the budget formulation and execution process. May assist in reviewing and responding to budget calls; may assist in interpreting charts, tables, diagrams, and data from the LC automated financial system regarding budget matters. Provides support to TRO staff as needed. Supports the Professional Development Series and other events by serving as host of online workshops using tools like Zoom and Microsoft Teams. In most instances, plans and organizes the work and prioritizes assignments while conforming to varied and constantly changing work conditions/environments. Drafts, edits, and completes in final form memorandums, only reports, and papers, and other original written products. Prepares written responses to inquiries as needed. Provides and edits content for division website and collaborative platforms (e.g. Confluence). Performs other duties as assigned. This is a Hybrid position. The position description number for this position is 458533. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule. This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement. Requirements Conditions of Employment Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment. Qualifications Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to perform administrative processes and techniques. * Ability to provide administrative advice to others within an organizational unit. * Ability to communicate in writing and copyedit documents. * Ability to utilize computer technology. * Ability to interact collaboratively with others. Ability to plan and organize and learn continuously. Ability to communicate other than in writing. Education Additional Information Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade. The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply. Applicants must submit a complete application package that is received by the closing date of this announcement. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see: Vetting Process This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM. The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement. Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement. The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit. A “Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints. Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.