Easter Seals Jobs

Summary This position is located in the Preservation Research and Testing Division, Preservation Directorate, Discovery and Preservation Services. The position description number for these positions is 461542. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flexitime work schedule. This is a non-supervisory, bargaining unit position. Responsibilities The incumbent provides a wide range of administrative management functions and controlling associated requirements for the Division, and the Preservation Directorate. This includes applying administrative policies and procedures as well as operating various automated systems to record and process financial transactions, time and attendance, personnel actions, travel arrangements, training needs, and a variety of other administrative processes. The incumbent serves as the Division contact and expert for all relevant Library administrative processes and systems. Coordinates information collection for data calls from the Directorate, Service Unit, or Library. Compiles and reviews responses for duplication and accurate information. Evaluates and analyses information and updates responses to align with mission, and supported organizational narratives and metrics. Collects and manages metrics and narratives for the Division's and Directorate's monthly, quarterly and annual reports. Creates, updates, and maintains intranet pages and project management, collaboration, and documentation systems, and other shared information systems in the Directorate. Serves as a point of contact to submit and monitor service requests in automated systems, including creating, updating, and closing tickets on behalf of end-users and coordinating between end-users and service teams to schedule services and ensure timely response to service requests. Serves as the Division Timekeeper and the timekeeper for other Preservation Directorate Divisions as needed. Monitors time usage recorded for accuracy, resolves any issues or discrepancies, answers staff inquiries related to time recordation, makes corrections, and performs leave audits. Reviews and applies Library regulations, directives, and guidance regarding time and attendance matters such as proper recordation of time, overtime, compensatory time, sick leave, administrative leave, holiday pay, FMLA, and accounting for telework. Provides advice and guidance to supervisors and employees on time and attendance matters to include those that are require outside organization coordination, such as with Health Services Division. Independently identifies recurring issues and collects relevant information from a variety of sources to resolve complex problems that cannot always be resolved using standard or established procedures. Serves as liaison to the Employee Resources Management and Planning (ERMP) Division and the Human Capital Directorate (HCD) and provides human resources administrative support for the Division and subordinate Sections by processing personnel actions requests and performance management activities. Coordinates and prepares personnel actions, such as promotions, new hires, reassignments, etc. and tracks the status of various personnel actions from origination to conclusion in order to ensure that deadlines are met. Resolves encountered personnel administration problems brought forward by the Chief, supervisors, or employees by researching applicable policies and procedures and then providing specific recommendations. Identifies issues that require urgent action and provides resolutions appropriately. Provides administrative and evaluative support facilitating annual budget preparation and execution. Participates in reviewing past expenditures, and current office needs, plans, and goals to develop budget data and justification for review and approval. Responsible for the execution of specific budget line items including printing, office supplies, and other supporting office management funds. Coordinates the procurement of office supplies and printing services. Reviews all purchase requests for completeness and appropriateness. Provides guidance to management on procurement procedures, deadlines and requirements, and coordinates with relevant offices as required, serving as the organization's liaison with FMD on these issues. Identifies, considers, and resolves procurement administration problems of more urgent and/or complex issues. If requested, serves as a Purchase Card holder. Oversees and handles Division staff mail distribution and shipments. Creates, reviews, analyzes, manages, and/or updates existing divisional policies and procedures to ensure that they efficient and reflect current regulatory standards and processes. Provides recommendations for administrative processes. Provides advice on procedures, reports, requirements, and other matters necessary to implement Library policies, directives, and instructions related to program support. Independently resolves complex program or administrative issues or problems. Serves as an advisor to the management on administrative and organizational matters. Makes recommendations for identified issue resolution providing regulation, policy, and procedure justification to support recommended action. Performs other duties as assigned. Requirements Conditions of Employment Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment. Qualifications Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to perform administrative management functions.* Knowledge of budget, financial, procurement and contracting administration practices, and procedures.* Ability to interact collaboratively with others in order to provide consultation and liaison services.** Ability to utilize computer technology and applications. Ability to communicate in writing. Ability to communicate effectively other than in writing. Education Additional Information Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade. The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply. Applicants must submit a complete application package that is received by the closing date of this announcement. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see: Vetting Process This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM. The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement. Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement. The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit. A “Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints. Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.