Job Information
Eastman Administrative Assistant in Washington, District Of Columbia
Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2023 revenue of approximately $9.2 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.
Responsibilities
• Responsible for supporting the Eastman office in DC and the Circular Economy Advocacy team (approximately 8 - 10 people) with administrative and project work. • General administrative duties include invoicing, managing calendars, scheduling meetings, ordering office supplies, etc. • Coordinating and providing support to events in the Washington DC office. Arranging, organizing, managing, and maintaining schedules for meetings, complex travel arrangements (domestic and international), legislative visits, and small group events • Preparing agendas, meeting minutes, action items, and related projects; preparation includes meeting notices, conference call arrangement, video conference setup and day of meeting setup and attendance to document key issues and items of relevance • Serving as a key point of contact for Circular Economy Advocacy team both internally and externally • Process invoices for payment; serving as point of contact for vendors and service providers; providing monthly budget summary for Director of Government Affairs; maintaining timekeeping for Government Affairs team
• Structuring and maintaining team Microsoft Teams and SharePoint sites and organizing information; serving as a resource for members of the Government Affairs team
• Collaborating closely with Administrative Assistants across Eastman to provide information, reports, or responses to corporate information requests; ability to work collaboratively across a large organization and across geographies (domestically and internationally) is a must • Managing internal and external communications as needed • Facilitate activities with building maintenance and security
Qualifications
• Minimum high school graduate; college degree in communications or related field (public relations, journalism, marketing communications) is preferred
• Minimum 5+ years of relevant work experience; experience with executive support is a plus • Demonstrated proficiency in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, and Teams • Graphics design skills are a plus • Adobe Suite expertise is a plus • SAP skills are a plus • Digital media analytics skills a plus
The individual applying for this position should:
• Be adaptable, proactive, and professional, with demonstrated capability of working in a high-energy, team-oriented environment to achieve results
• Collaborate in a fast-paced office environment • Demonstrate ability to effectively plan, organize, and manage complex schedules; provide support to fully enable successful meetings and events • Construct and communicate effective reports and updates • Show strong attention to detail and possess exceptional communications, organizational, and interpersonal skills; strong interpersonal skills are necessary for working with people across multiple Eastman organizations, cultures and outside the company • Always maintain professionalism and exercise integrity in handling confidential information • Be capable of prioritizing work effectively and able to handle multiple assignments simultaneously while meeting deadlines; must independently meet deadlines, develop contingency plans and identify potential scheduling conflicts; attention to detail and follow through is critical • Follow all Safety expectations
Eastman Chemical Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, pregnancy, veteran status or any other protected classes as designated by law.
Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.
