Job Information
DAI Activity Associate - USAID Africa Trade and Investment in Washington, District Of Columbia
Activity Associate - USAID Africa Trade and Investment
City/Country Location Details Washington DC
Employment Status
Job Type Project
Position Title:
Activity Associate
PERIOD OF PERFORMANCE ON/ABOUT (FROM-TO)
Date of Approval
End of Project
Contract Name:
ATI Program
Contract No:
7200AA21C00056
Place of Performance:
Washington, DC
Status:
LTTA
BACKGROUND
The USAID Africa Trade and Investment (ATI) program is designed to bolster the U.S. Government’s ability to boost trade and investment to, from, and within the African continent. The continent-wide program is USAID’s flagship effort in support of the Prosper Africa initiative and will expand and accelerate two-way trade and investment between African nations and the United States.
Driven by market demand, ATI embraces innovative approaches to achieve its goals. ATI is designed as a small, core set of centrally coordinated technical and institutional support activities, and a large, flexible performance-based subcontracting and grants under contract facility designed to support the needs and opportunities that USAID Missions and the private sector identify.
POSITION DESCRIPTION
The Activity Associate will provide operational and administrative support to ATI in the following areas: administrative support to the project team and individual buy-in funded activities, compliance, and travel/security logistics. The Activity Associate will directly support one or more buy-in activities, providing day-to-day operational and administrative support to activity implementation. Working with a Senior Activity Advisor, Activity Managers in DC, and Activity Managers in the field, the Activity Associate will identify and mobilize personnel, support technical and operational procurements, and provide administrative backstopping to ensure the successful implementation of buy-in activities under ATI.
KEY DUTIES AND RESPONSIBILITIES
Provide administrative support for technical activities by reviewing expense reports from individuals and invoices from consultants and subcontractors; supporting any operational procurements; coordinating meeting logistics (scheduling, notetaking); mobilizing consultants; ensuring submission of project deliverables; and coordinating travel and security logistics.
Support the maintenance of administrative records by saving and categorizing in a rational, straightforward hierarchy all documentation on shared file servers and project management systems in accordance with the project’s document saving protocol and norms.
Independently trouble-shoot common problems and escalate more complex issues to the Senior Activity Advisor/Activity Managers and follow up until resolved.
Support procurement efforts for the buy-in activity in both technical and operational areas, utilizing DAI procurement systems and compliant with USAID and DAI regulations and systems as well as USAID security vetting protocol.
Support subcontractors’ deliverable management (tracking, filing, and submitting for payment);
Draft and file USAID client approval requests and responses.
Support compliance with contract terms and conditions by ensuring administrative aspects of the contracts, subcontracts, and buy-ins comply with applicable regulations and corporate policy;
Provide support in areas of data management and reporting.
Support recruitment lifecycle for activity consultants – develop scopes of work, post positions, review CVs, set up interviews, draft client approval requests, work with Operations Team and Home Office counterparts to finalize agreements.
Support consultants and short-term employees on DAI systems, timekeeping policies, reviewing time cards and expense reports, troubleshooting other HR issues.
Provide event and meeting organization support as needed.
Support and participate in key meetings with rapporteur duties as needed.
Carry out any other tasks as requested by the Activity Manager.
REPORTING:
The Activity Associate will report to theActivity Manager.
QUALIFICATIONS:
Required
Minimum of 1-2 years of professional experience and a Bachelor’s degree;
An individual with sound administrative skills, analytical ability, and strong operational focus;
Ability to manage multiple tasks and shift priorities quickly without compromising quality of work;
Ability to work in a cross-functional team;
Excellent written and verbal communication skills;
Experience with Microsoft Office, including Excel;
Experience with data/systems/file management.
Authorized to work in the United States - Applicants must specify their preferred work country in their application.
Mustresidewithin the Washington, DC, metropolitan area and be able to work in person 1 day a week at the DAI office in Bethesda, MD, on ATI’s anchor day. Office space is also available for other days of the week.
Desirable but not required
Experience supporting domestic and international travel;
Experience in event planning;
Understanding of/experience in the international development field;
Proficiency in a second language.
Knowledge of internal controls and audit processes (e.g.procurement, local subcontract agreements, etc.)
Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred
Compensation & Benefits
For employees working in the United States, the full-time equivalent annual base salary for this position is expected to be between $56,000-$62,000.
Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.
Eligible U.S.-based employees will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.
For employees working outside of the United States, compensation and benefits will vary based on location.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.
DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.
ABOUT DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
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