Easter Seals Jobs

Accounting Specialist

Job Description:

We are seeking an Accounting Specialist to manage payroll and accounts payable functions. This role is crucial for maintaining accurate financial records and ensuring timely processing of transactions. The ideal candidate will have experience in the construction industry and be proficient in various accounting software and Microsoft Excel.

Responsibilities:

• Collect employee timecards, review for accuracy and completeness, and follow up on missing or unapproved time.

• Track and record all paid time off per company policies.

• Reconcile expense reports and installer time, and submit for approval.

• Enter hourly and salary time and expenses into the accounting system on a weekly basis in accordance with the established payroll processing schedule.

• Verify payroll for accuracy and completeness and meet with human resources to ensure all changes have been updated.

• Generate and review reports against weekly spreadsheets and provide reports to the financial officer for final review and approval.

• Maintain payroll files and payroll data ensuring data is secure using established procedures.

• Respond to external vendors and internal clients regarding all aspects of the accounts payable process, including processing invoices for payment, open purchase orders, and resale certificates.

• Verify the accuracy of vendor invoices and confirm that the correct purchase order and/or job or general ledger account codes are used.

• Enter invoices into the accounting system, accurately reflecting discounts, posting periods, and due dates.

• Produce reports for weekly disbursements and open items for review by the financial officer.

• Review monthly vendor statements and address any outstanding invoices.

• Monitor open purchase orders to ensure invoices are posted correctly and closed when paid in full.

Essential Skills:

• Experience in accounting, accounts payable, and payroll.

• Proficiency in Microsoft Office, especially Excel (intermediate level).

• 1+ year of experience in the construction industry (highly preferred).

• 2+ years of experience processing invoices (30+ invoices weekly).

• 2+ years of experience within ERP systems.

• Experience with payroll for 120 employees, including time clock reconciliation and data entry.

• Strong bookkeeping, V-lookups, reconciliation, and general ledger skills.

Additional Skills & Qualifications:

• Prior experience in accounting/accounts payable/payroll in the construction industry.

• Ability to quickly learn new software packages.

• Ability to multi-task.

• Excellent organizational, analytical, and investigative skills.

• Strong attention to detail.

• Ability to work in a team environment with changing demands and timelines.

• Desire to learn and assume increasing responsibilities.

• Effective verbal and written communication skills.

Work Environment:

This position operates Monday to Friday with flexible report times (e.g., 5 AM - 3 PM or 7 AM - 4 PM) and is fully in-office. The company is based in Washington DC and is experiencing growth, with plans to move to a new office in January 2025. There are opportunities for career advancement into a staff accountant role.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.