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Description

About Us:

EMCOR Government Services offers an experienced single-source solution for meeting the routine and mission-critical needs of federal, state, local and other government organizations. By combining our expert professional technicians, commercial best practices, extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our government clients to achieve consistently high-performance facilities, on-time projects and long-term value.

Job Title: General Clerk III (DOE -F)

Job Summary: EMCOR Government Services seeks a General Clerk in Washington, DC.

Essential Duties and Responsibilities:

Material Purchasing:

• Receives purchase requisitions (PR) from management and staff

• Reviews the PR’s for accuracy and ensures that accompanying quotes or pricing is included

• Submits electronic PR’s to the correct Management staff based on the dollar value

• Logs and records the data in JDE (JD Edwards) for electronic approval and processing

• Obtains the PO from the corporate office purchasing staff

• Submits the PO to the vendor and orders the materials or supplies

• Follows up with vendors to ensure all materials are received

• Upon receiving the materials in the warehouse, the General Clerk will ensure items are not damaged and are correct based on what is supposed to be ordered

• Distribute received materials to the requestor

• Receive the PO line in JDE when materials arrive at shop

• Manages the work management invoice query system

• Makes all necessary date changes to PO’s in JDE

Subcontractor Services Purchasing:

• Receives purchase requisitions (PR) from management and staff

• Reviews the PR’s for accuracy and ensures that accompanying quotes or pricing is included

• Submits electronic PR’s to the correct Management staff based on the dollar value

• Logs and records the data in JDE (JD Edwards) for electronic approval and processing

• Obtains the PO from the corporate office purchasing staff

• Submits the PO to the vendor or subcontractor and copies the Chief of Operations

• Reviews the Open PO report and follows up with the Chief of Operations to determine if the subcontractor completed the work based on the PO provided

• Makes all necessary date changes to PO’s in JDE

• When subcontract agreements are approved by the corporate office the General Clerk will issue EPRs to the Chief of Operations to ensure PO’s are submitted and sent to all subcontractors in a timely manner.

STRIPES:

• Enters purchasing logs and proposals in the government financial reporting system as directed by the Chief of Operations

IDIQ (Reimbursement) Projects:

• Receives new job setup forms and project packages from the Chief of Operations or the Project Manager.

• Creates work orders in JDE for new IDIQ projects and sets up budgets for each

• Receives purchase requisitions (PR) from management and staff

• Reviews the PR’s for accuracy and ensures that accompanying quotes or pricing is included

• Submits electronic PR’s to the correct Management staff based on the dollar value

• Logs and records the data in JDE (JD Edwards) for electronic approval and processing

• Obtains the PO from the corporate office purchasing staff

• Submits the PO to the vendor and orders the materials or supplies

ODC Purchases:

• Receives ODC purchasing approvals from the client via email

• Creates work orders in Maximo to track the purchasing requirement

• Completes the ODC work order in Maximo after the purchase has been made

• Creates an EPR for management review and approval.

• Submits electronic PR’s to the correct Management staff based on the dollar value

• Logs and records the data in JDE (JD Edwards) for electronic approval and processing

• Obtains the PO from the corporate office purchasing staff

• Submits the PO to the vendor and orders the materials or supplies

• Follows up with vendors to ensure all materials are received

• Upon receiving the materials in the warehouse, the General Clerk will ensure items are not damaged and are correct based on what is supposed to be ordered

• Distribute received materials to the requestor

• Receive the PO line in JDE when materials arrive at shop

• Makes all necessary date changes to PO’s in JDE

Administrative Support:

• Acts as a backup to the helpdesk from 7AM-8AM each morning to receive facility related calls. Logs all requests into Maximo

• Acts as a backup to the helpdesk as needed

• Acts as a backup to support payroll and timekeeping needs

Qualifications:

• 3 – 6 years work related experience

• Must be proficient in Microsoft Office including word and excel

• Must have experience with CMMS systems . Experience with Maximo preferred

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $25.04/hr - $26.04hr

Other Compensation: NA

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

#EGS

#LI-NS1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)