Easter Seals Jobs

Coordinator, Document Control

Category: Quality

Position Type: Regular Full-Time

External ID: 15305

Location: Warsaw, VA, United States

Date Posted: Dec 2, 2024

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Overview

POSITION SUMMARY STATEMENT:

The Document Control Coordinator will utilize and be familiar with document control system requirements which include issuing numbers, document change management, circulating for review and approval; tracking at all stages of routing, approval, distribution, periodic review and storage of history files, maintenance of documentation and filing of all master documents. This role will ensure ongoing and timely support of project-related activities and tasks, and administrative support of Quality/Technical Services tasks., ensure proper upkeep of all regulated documents and maintain assigned quality system records.

DETAILED RESPONSIBILITIES/DUTIES:

• Receive batch sheets, Material Issued forms, Continuation forms, Pallet Tag sheets, QA In-Process Review sheets, QA Physical Attribute forms, Request for Analysis forms, Vendor documentation (COAs, MSDS, COO, Kosher cert., etc.)

• Request for Analysis (if needed and missing) and Finished Product Release checklists

• Responsible for DCR creation, release and change implementation

• Control, maintain, retrieve and distribute official documents per the company’s document control procedures

• Maintain manual and electronic tracking system of controlled documents for review and approvals.

• Perform distribution activities related to activity of controlled documents

• Update and maintain manual and electronic tracking lists, Document Control databases, and document distribution binders and logs

• Provide customer service to all employees needing assistance with GMP, GCP and GLP controlled documentation

• Perform administrative tasks to support maintenance of document and master files

• Perform all responsibilities in accordance with company guidelines and Standard Operating Procedures and appropriate industry and regulatory standards, guidelines, rules, and regulations

• Review production records to assure material meet specifications

• Responsible for Quality records filing and storage

• Support History record review and Product release

• Support Sterilization / Environmental and Pest Control documentation

• Perform all other related job duties as assigned or requested by department or company management

SUPERVISORY RESPONSIBILITIES:

None

Qualifications

REQUIRED QUALIFICATIONS:

Skills:

• Good interpersonal and communication skills

• Ability to communicate effectively verbally and in written English

• Computer literacy, with solid PC and software experience

• Ability to lift a minimum of 30 lbs.

• Able to work well individually and as a team member under the pressure of manufacturing

• Strong organizational and time management skills

Experience:

• 2 years QA/QC experience

• Experience with SOPs

Education:

• High School Diploma

PREFERRED QUALIFICATIONS:

• 2 years cGMP and customer and FDA audit experience

• Bachelor’s degree in science or related area

At Herbalife, we value doing what’s right. We are proud to be an equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected characteristic. We value diversity, strive for inclusivity, and believe the differences among our teammates is a key contributor to Herbalife’s ongoing success.

Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability and an Employee Assistance Program (EAP).

Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email your request to

talentacquisition@herbalife.com

.

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