Easter Seals Jobs

Facilities Coordinator

Job ID

189354

Posted

21-Oct-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Warsaw - Mazowieckie - Poland

Join CBRE GWS as a Facilities Coordinator , where you'll manage facility tasks and reception duties to ensure smooth operations.

Responsibilities:

• Engaging with clients, vendors, and contractors to implement facility procedures and address inquiries.

• Collecting and filing work orders, proposals, and performance reports.

• Monitoring building activities with cooperation with the Landlord (e.g. Building maintenance, waste disposal).

• Greeting clients and visitors, ensuring security protocols are followed.

• Scheduling and preparing meeting rooms, including setup and catering.

• Handling clerical tasks, such as issuing badges and ordering supplies.

• Managing incoming and outgoing mail and packages.

• Maintaining cleanliness in the reception area and common spaces, coordinating housekeeping as needed.

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.

• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.

• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.

• Review and approve billing invoices as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.

• Schedule and manage maintenance activities

• Maintain a Work Order system.

Requirements:

• 2+ years of job-related experience.

• Fluent Polish (speaking and writing) and very good English (min. B2).

• Ability to follow basic work routines and standards.

• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).

• Strong organizational and communication skills with an inquisitive mindset.

What We Offer:

• Career in a multinational real estate company.

• Full-time employment contract.

• Access to required tools and training, along with a Wellbeing platform.

• Private medical care and co-participation in a sports card.

• Opportunities for experience in a professional corporate environment with local and international career progression.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)