Job Information
Brandeis University Operations and Financial Assistant in Waltham, Massachusetts
Join Our Team as an Operations and Financial Assistant at Brandeis University! Are you passionate about keeping things running smoothly? Brandeis University invites you to consider a career opportunity as an Operations and Financial Assistant within our Campus Planning and Operations team! Located on a welcoming suburban campus with abundant perks (yes, free parking!), Brandeis is known for its collaborative work environment and commitment to growth. We offer competitive benefits, including medical, dental, and life insurance, alongside generous paid time off. As an added bonus, Brandeis supports career development through tuition remission and provides a 403(b) retirement plan with an impressive employer match. About the Role: In this role, you will bring your facility with numbers to support our campus planning operations under the guidance of the Associate Director. Your responsibilities will range from processing and analyzing financial transactions to preparing detailed budget reports, investigating discrepancies, and working closely with internal and external partners to resolve issues efficiently. You will also assist in operational duties, such as managing work order requests, supporting campus card operations, and keeping supplies stocked. Salary range - \$53K-\$57K Key Responsibilities: Office Operating Budget Support (60%): Process financial transactions, monitor budgets, prepare quarterly budget-to-actual reports, reconcile capital project data, and report on capital funding status. Operations Support (40%): Serve as backup for work requests, assist with campus card operations, manage work order requests, and oversee office supply needs. Who Were Looking For: A Bachelors degree holder with at least 3 years of experience in accounting, finance, or a related field. Skilled with MS Office Suite (especially Excel) and willing to learn new technology. Knowledgeable in financial processes, procurement, and comfortable working with software like Maximo (preferred). An organized, detail-oriented individual who can work independently, prioritize tasks, and proactively troubleshoot. Why Brandeis? Be part of a vibrant university where your contributions are valued and you will have opportunities to grow professionally. Enjoy a welcoming campus culture, meaningful work, and the chance to thrive in a role that truly makes a difference in supporting campus life. Ready to take the next step? Apply now to make a real impact at Brandeis University!
