Easter Seals Jobs

Description We are looking for an Administrative Coordinator in Walnut Creek, California. As an Administrative Coordinator, you will be the first point of contact for clients, visitors, and staff in our office locations. You will be a vital part of our Facilities Department, ensuring smooth office operations and providing excellent customer service to both internal and external customers.

Responsibilities:

• Greet clients, visitors, and staff upon their arrival at the office and notify clinical staff of client arrivals

• Handle incoming calls and provide customer service support

• Maintain Outlook calendar and manage meeting room reservation system

• Perform administrative tasks including mail/package retrieval and processing, and office key program management

• Coordinate with Property Management for general building maintenance issues

• Monitor and maintain the cleanliness and overall physical integrity of the office, clinical treatment rooms, meeting rooms, and common areas

• Assist in office event planning, including setup and breakdown of room spaces for meetings or catering deliveries

• Process client intake and session documentation when required by programs

• Support staff onboarding and offboarding processes, including equipment deployment and retrieval

• Ensure adherence to all federal, state, and local laws/legislations as well as regulatory agencies

• Complete additional duties as assigned.

This role offers a long-term contract employment opportunity. Requirements • Minimum of 2 years of experience in an administrative role

• Proficiency in MS Office Suite, specifically Word, Excel, and PowerPoint

• Experience with Microsoft Outlook for email and calendar management

• Familiarity with JIRA or similar project management tools

• Strong communication skills, both written and verbal

• Ability to answer inbound calls and handle inquiries professionally

• Experience in coordinating and scheduling meetings

• Background in general office administration tasks such as filing, data entry, and record keeping

• Knowledge of administrative assistance best practices

• Ability to manage multiple tasks and prioritize work effectively

• Strong organizational skills and attention to detail

• Experience in an administrative office setting.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .