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Administrative Specialist I

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Administrative Specialist I

Salary

$36,682.00 - $64,194.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

24-12418

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

10/14/2024

Closing Date

10/18/2024 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60027225

Salary Grade

NC08

• Description

• Benefits

• Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

This position is assigned to the Materials and Tests Unit which has the responsibility of establishing acceptance criteria for materials and manufactured products to be incorporated into the North Carolina Highway System and ensuring that these materials and manufactured products meet these criteria and function as intended.

This position is assigned to the Field Operations Section of the Materials and Tests Unit, and reports to and assists the Field Services Engineer in the daily administrative duties of the Materials and Tests Unit’s Field Operations Section.

The primary purpose of this position is to provide office management, administrative assistance, and secretarial support to the Field Operations Section. The employee in this position must prioritize work, be available to assist all Field Section personnel for any task needed, and independently perform as many details as possible to assist in carrying out the responsibilities and relieve the Field Services Engineer of the operational details of office management functions

Key functions of this position are performing and coordinating technical and administrative support. This support includes the process of; scanning, emailing, copying, sorting, data processing, distribution of letters, and maintaining records/data in the Unit’s Shared Drive as well as the Department’s HiCAMS/Vendor System for various purposes. Similar support responsibilities are required within the Departments CVENT third party software application. Over 5000 registrants request one or multiple seats at one of our 220+ certification courses that are held annually by the Materials and Tests Unit. This position works with a team of 2 other individuals to handle, coordinate, and process each of those registrations. This requires a tremendous amount of organizational and communication skills. This position is also trusted with confidential information related to registrants’ backgrounds, etc. This position aids in contract management of private facilities such as hotels and other venues used to host the certification courses. This position will aid in generating purchase orders, requesting necessary funding, monitoring unit funds and expenditures, and insuring timely and accurate payments and invoice processing.

The employee in this position provides program support; therefore, they must possess a working knowledge of DOT’s organizational structure, functions, programs, policies and procedures. The employee must also have a good knowledge of standard office procedures and practices and be able to work with NCDOT employees not just the Materials and Tests Unit’s staff. The employee must be able to accurately type at an average rate of speed and possess competent letter and report composition skills; therefore, a considerable knowledge of grammar, spelling, punctuation, and computer skills are needed. The knowledge and efficient use of a computer and knowledge of NCDOT-provided computer software packages, including email, MS Office Suite, HiCAMS, and QAP are required. The employee must be able to answer questions intelligently, portray a courteous and professional attitude, and be able to communicate information clearly to a broad range of customers. Judgement must be used in handling situations. It is critical to the carrying out of this organization’s program responsibilities that the employee maintains an excellent working relationship with both internal and external personnel.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Knowledge of modern office and business administrative procedures, practices, and equipment.

• Knowledge of accounting principles and practices.

• Experience with computer-based software such as Microsoft Word, Excel, etc.

• Demonstrated ability to compile, assimilate and organize both printed and electronic information.

• Demonstrated ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.

• Demonstrated ability to establish and maintain effective working relationships with associates, officials and the public.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Matt Hilderbran, 919-329-4000, mrhilderbran@ncdot.gov

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments:

There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Which of the following best describes you level of knowledge and experience of modern office and business administrative procedures, practices, and equipment?

• None

• Basic

• Intermediate

• Thorough

  03

  Explain how you have knowledge of modern office and business administrative procedures, practices, and equipment.

  04

  Which of the following best describes your level of knowledge of accounting principles and practices?

• None

• Basic

• Intermediate

• Thorough

  05

  Explain how you have knowledge of accounting principles and practices.

  06

  Which of the following best describes your level of experience with computer-based software such as Microsoft Word, Excel, etc.?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  07

  Explain how you have experience with computer-based software such as Microsoft Word, Excel, etc.

  08

  Which of the following best describes the level of ability you have demonstrated compiling, assimilating and organizing both printed and electronic information;?

• None

• Basic

• Intermediate

• Thorough

  09

  Explain how you have demonstrated you have the ability to compile, assimilate and organize both printed and electronic information.

  10

  Which of the following best describes the level of ability you have demonstrated ability to applying knowledge of data collection, storage, organization, manipulation and/or analysis of data?

• None

• Basic

• Intermediate

• Thorough

  11

  Explain how you have demonstrated you have the ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.

  12

  Which of the following best describes the level of ability you have demonstrated establishing and maintaining effective working relationships with associates, officials and the public?

• None

• Basic

• Intermediate

• Thorough

  13

  Explain how you have demonstrated you have the ability to establish and maintain effective working relationships with associates, officials and the public.

  Required Question

Agency

State of North Carolina

Address

NOTE: Apply to the department listed on postingAn Equal Opportunity Employer, North Carolina, State Government

Website

http://www.oshr.nc.gov/jobs/index.html

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