Easter Seals Jobs

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1222957

This position is primarily responsible for the analysis and reporting of Accounts Receivable transactions related to the sales of manufactured dairy products, including cheese, butter, cultured, whey and milk powder. This position will provide cross-functional support to the A/R team on billing, cash posting and collection activities. It includes collaborating with different departments to research customer deductions and assist with the dispute resolution process. This position is responsible for investigating and processing certain settlement transactions related to trade promotions spending. Other duties may include gathering credit information from multiple resources to assist management with making informed decisions on customer credit evaluations.

Please demonstrate initiative and motivation to learn new tasks and explore tools to improve processes and increase efficiency. Please have good judgment skills and critical thinking abilities which are important to be successful in this role. Professional communication skills and relationship-building qualities are valuable as this role interacts with multiple people, both within and outside the organization.

This position is ideal for someone who supports change with a positive attitude and can be flexible with shifting roles quickly to manage priorities or meet deadlines. This role also provides the opportunity to gain experience and learn the fundamentals of the dairy business, while taking on new challenges to foster development and growth within the department.

Essential Responsibilities

Accounts Receivable Analysis and Support:

Prepare schedules related to A/R, billing, trade spending and deduction activities.

Prepare A/R reconciliations for Trade, Whey/Powder and Storage segments.

Track A/R roll forward report to monitor and report out KPI statistics. Benchmarking A/R performance.

Oversee bad debts write off activity in Reserve for Uncollectible Accounts.

Review and track monthly transactions in Sales Returns and Allowances accounts.

Oversee cash flow model for daily sales and cash receipts transactions.

Investigate material discrepancies in projected vs. actual sales and cash receipts.

Revise cash flow model assumptions as needed based on evaluation of sales, payment and deduction trends for major customers.

Reconcile daily and monthly cash activity reports to tie out to deposits.

Assist with month end close procedures, ensure transactions are in balance and in correct period.

Monitor activity in daily EDI invoicing reports and address any transmission errors with IT dept.

Cross train to provide backup support for billing, cash posting, deductions, and collections.

Perform daily invoicing process and ensure that all reports tie out (sales edits, invoice registers, NGJ queries) before activity is posted to the general ledger.

Prepare powder storage monthly invoices and statements.

Investigate ongoing customer concerns or billing / pricing issues that arise.

Collaborate with fellow team members to troubleshoot issues that impact A/R performance.

Support A/R supervisor with ad hoc reporting and account payment analysis.

Explore opportunities to leverage automation to improve A/R functions.

Deductions, Trade Spending and Dispute Resolution Support:

Assist deductions administrators with investigating and resolving deduction transactions.

Prepare outstanding deductions report and follow up on inquiries as needed.

Evaluate backup documentation to determine the validity of disputed non-trade claims.

Track and follow up on payback requests for invalid deductions.

Review weekly check requests from Blacksmith TPM system and submit report to A/P.

Research and validate post audit claims for trade promotions event .

Reconcile trade spending accounts and post monthly adjustments to general ledger.

Prepare Outstanding Deductions reports, including pending Trade Collections claims.

Identify unusual variances in trade spending accruals and research accordingly.

Assist manager with preparation of monthly trade spending accrual journal entries.

Process adjustments to correct transactions in the A/R or trade promotions systems.

Assist with processing credit memos for product returns, pricing, or customer complaints.

Collaborate with customers and other departments to reduce unauthorized deductions.

Investigate opportunities to streamline and improve the overall workflow of deduction activity.

Credit & Collections Support:

Process customer credit applications and obtain trade and bank references.

Retrieve information from credit services to assist with evaluating customer credit worthiness.

Keep colleagues informed of the status of new credit applications.

Review new customer set