Job Information
POWER Engineers Staff Assistant in United States
Staff Assistant
Location Toronto
Job Code 16586
# of openings 1
Apply Now (https://phh.tbe.taleo.net/phh04/ats/careers/v2/applyRequisition?org=POWERENGINEERS&cws=44&rid=16586)
Staff Assistant
Power Engineers Canada Inc. is seeking a Staff Assistant for our Power Delivery Overhead Lines Department. This is a full-time position located in our Toronto, Ontario office. The Staff Assistant is responsible for coordinating office operations and the point of contact for general office administrative activities. Our office is located in Downtown Toronto on Bloor St. E.
Roles and Responsibilities:
Perform general office tasks: answer phone, greeting and support guests, ship and receive packages, book conference rooms, order catering, etc.
Provide assistance to managers and other departmental personnel
Collaborate with various departments and teams that are in a virtual setting
Provide a high level of document control such as typing transmittals, letters and documents, quality control documents, managing electronic files, closing projects, and the overall document management
Type, edit, and proofread documents and presentations
Schedule and organize meetings
Make travel arrangements
Assist with onboarding of new staff
Support remote IT team as required in ensuring local computers and equipment are functioning properly
Data entry, invoice/expense reconciliation
Manage office supplies inventory at multiple locations
Assist in organizing office special events (team lunches, holiday parties)
Coordinate with contractors for fire inspections, building maintenance, cleaning, furniture, etc.
Weekly monitoring of various tender sites for potential opportunities
Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits and compliance
Maintain consistency with POWER administrative practices
Required Education/Experience
High School diploma required
2+ years previous experience in an office or engineering environment
Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
Strong familiarity with a wide range of office equipment – printers, audiovisual, conference phones
Strong organization and customer service skills
Excellent time management skills and ability to prioritize work
Strong attention to detail
Excellent written and verbal communication skills
Desired Education/Experience
Document control support for specific engineering projects and programs
Document editing & formatting experience
Proficiency in Microsoft Office Visio, MS Project, Onedrive, Adobe/Bluebeam, Microsoft Teams, SharePoint, SmartSheet and Dynamics and Bentley ProjectWise software
Accounting experience, including procurement and requisitions
Certifications in business administration or similar
Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed
At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success
You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.
Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:
Medical/Dental/Vision
Maternity Leave
Parental Leave
Paid Holidays
Vacation/Paid Sick Leave
Voluntary Life Insurance
RRSP
Corporate Wellness Program
POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!
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