Job Information
Texas A&M University Sr. Administrative Coordinator, Faculty Affairs Administrator in United States
Job Title
Sr. Administrative Coordinator, Faculty Affairs Administrator
Agency
Texas A&M University
Department
Dean Of Business Administration
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
What we want
The Sr. Administrative Coordinator, Faculty Affairs Administrator, is responsible for: coordinating complex administrative support to Mays Business School in the area of faculty personnel matters; serving as primary liaison between the Dean’s Office, academic departments and university administration on faculty personnel matters; and compiling faculty data for reporting purposes. If you meet the position requirements below and would enjoy providing administrative support to faculty, we encourage you to apply to be considered for this opportunity.
Who we are
Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is building a better future through business. To fulfill this vision, our mission is developing leaders of character who make a positive difference in the communities where they live, work, and serve.
Job Responsibilities
FACULTY HIRING: Responsible for the administrative coordination of faculty recruitment and hiring at Mays Business School: Manage the faculty hiring process using the faculty online hiring workflow system; includes development of offer letters in collaboration with Department Heads, distributing and collecting required paperwork to prospective hires, checking for accuracy and routing all faculty hiring paperwork through the appropriate Department Heads and Deans for review and approval and uploading approved forms into the hiring workflow system. Manage prospective faculty interviewing process with deans. Maintain accurate records on faculty recruiting, hiring, and partner placement. Assist with joint faculty appointments. Create and maintain confidential faculty files according to record retention rules.
ADMIN SUPPORT: Responsible for coordinating the administrative activities in the area of faculty matters; manage college processes relating to faculty matters (i.e., counteroffers, extension of probationary period, grievances, requests for modified duties, leaves of absence, phased retirements, visiting scholars, and annual appointment letters); provide administrative support in selecting faculty for endowed positions; maintain current copies of departmental bylaws and guidelines for tenure and promotion and post-tenure review; plan and coordinate logistical and administrative support for special events, meetings, or long-term initiatives as needed; assist in resolving highly sensitive and confidential administrative matters such as open records requests and faculty grievances; manage meetings and workshops related to tenure & promotion, hiring and faculty development processes as requested; maintain and update college policies on the Mays website.
FACULTY DATA: Maintain the college's faculty database, develop and produce routine and ad hoc reports; perform analyses; generate reports, charts/graphs, and presentations based on the data; review the annual faculty reconciliation data provided by Faculty Affairs; coordinate completion of credentialing requests/processes with departments/programs; update and review IPEDS faculty data; complete miscellaneous requests associated with college faculty.
FACULTY PROMOTION, TENURE, AND ANNUAL REVIEW: Responsible for the administrative coordination of the tenure, promotion, and annual review process of all Mays faculty. Train/mentor departmental support staff in processes for dossier preparation and submission. Review dossiers for promotion, tenure with promotion, mid-term tenure review, and tenure on arrival for submission and transmittal to Faculty Affairs. Manage meetings and workshops related to these processes as requested. Provide college-level administrative support for the faculty annual review process. Communicate to department heads and administrators changes in university/college guidelines as they relate to faculty.
FACULTY APPOINTMENTS AND RECOGNITION: Provide administrative support for the Research Council’s work regarding appointments and reappointments to chairs, professorships, and lectureships. Provide administrative support for committees formed to award faculty annual research, teaching, and service awards. Monitor Faculty Development Leave (FDL) process and faculty reporting and may perform other duties as assigned.
Qualifications
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Six years of experience in office administration.
Required Knowledge, Skills, and Abilities:
Working knowledge of word, spreadsheet, presentation, and database software programs.
Interpersonal and communication skills and ability to plan and organize effectively.
Preferred Experience:
Supervisory experience. 6 or more years administrative experience.
Experience with Interfolio, Faculty Affairs Portal, Workday, DocuSign.
Experience with Mays and TAMU policies and procedures as they pertain to faculty matters.
Excellent interpersonal, communication (oral and written) and problem-solving skills.
High degree of self-initiative and ability to think and work independently.
What you need to know
Salary: Compensation will be commensurate to selected hire’s experience .
Cover Letter/Resume’: A cover letter and resume’ will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:
Health, dental, vision, life and long-term disability insurance (http://www.tamus.edu/business/benefits-administration/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/paid/university-holidays.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month
Automatically enrolled in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Free exercise programs and release time for health and wellness programs
All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training programs, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
For additional benefit information Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
