Job Information
ICONMA, LLC Sr. Administrative Assistant in United States
Our Client, a Financial company, is looking for a Sr. Administrative Assistant for their Southfield, MI/ Hybrid location. Responsibilities:
Perform a variety of administrative tasks aimed to optimize the time and performance of the VP, managers and associates of the department.
Tasks may involve acting as a first point of contact for visitors to the floor and phone calls to the management team.
Manage calendars for the VP and coordinate meetings and appointments for the management team.
Prepare documents and reports.
Control access to the floor and preparing workstations for new associates.
Coordination of deliveries for the facilities (kitchen and office supplies)
Receive vendors arriving for meetings, deliveries, and mail.
Coordination of activities and deliveries for committees (i.e., BOAT)
Coordination of lunches for the Technical Service Center (TAC) associates located at the facility.
Maintaining organizational chart bi-monthly.
Intermediate level concepts, principles and practices of providing administrative support.
Performing a range of staff and/or operational support activities for a manager or group of managers.
Answering telephones and assisting visitors.
Prepare, transcribing, composing, typing, editing correspondence, agendas and minutes and other documents.
Scheduling and coordinates meetings, events, interviews and appointments.
Preparing reports.
Gathering and analyzing basic information.
Establishing and maintaining files, databases, and other records.
Performing routine analyses and calculations involved in preparing reports.
Sorting, screening and distributing mail.
Operating standard office equipment and using required software applications.
Maintain currency in modern office management methods and techniques.
Read, comprehend and apply business related information.
Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
Communicate effectively, both orally and in writing.
Work collaboratively within a team environment.
Provide a high level of customer service.
Establish and maintain effective working relationships
Requirements
High School diploma with a minimum of 3 years of general administrative support experience required.
Completed High School (Diploma or GED)
Skills: Required
Executive administrative skills
Calendar management
Travel arrangements
Compile reports
Meeting coordinating
Additional
Answering phones
Event planning
Microsoft outlook
Scheduling
Detail oriented
Very professional
Expense report processing
Why Should You Apply?
Health Benefits
Referral Program
Excellent growth and advancement opportunities
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
