Easter Seals Jobs

Senior and Social Services Grants Manager

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Senior and Social Services Grants Manager

Salary

$80,625.00 - $88,687.50 Annually

Location

FL, FL

Job Type

Full Time, Regular

Job Number

09237

Department

Public Services Department

Division

Community and Human Services

Opening Date

01/31/2025

Closing Date

2/13/2025 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Summary

Manages grant compliance and/or grant programs for senior and social services; including budgeting, purchasing, coordinating the annual single audit response for Department Grants, support all Divisions in the administration of federal, state, and local grant programs while ensuring internal and external compliance with policies and mandates. Develops and maintains compliant policies and procedures, develops training on compliance matters, and supervises staff.

Essential Functions

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

• Provides direction, leadership, training and guidance to Division staff and management to ensure the achievement of single audit goals, objectives, and priorities.

• Organizes, prioritizes, and assigns daily work activities; monitors status of work in progress and reviews completed work; confers with assigned staff, assists with complex situations/issues; and provides technical expertise.

• Develops, refines and works with framework for a coordinated County-wide approach to manage federal and state funding in an effective and compliant manner; identifies trends and drivers; and conducts compliance review meetings that outline and explain grant regulations, changes and audit risks and concerns.

• Monitor, manage and mitigate compliance risk throughout fiscal year including development and implementation of corrective actions plans to remedy or prevent adverse audit outcomes.

• Manages the operations of assigned grants programs in order to provide housing rehabilitation, acquisition, tenant based rental assistance, neighborhood revitalization, energy conservation, infrastructure improvements, homelessness, community improvement plans, fair housing issues, economic development and public services included but not limited to youth programs, seniors and volunteers job training and programs that assist victims in our community.

• Administers and implements state and federal grant programs providing physical and mental health and substance abuse grant programs to include criminal justice, drug courts, and opioid programs.

• Functions as a technical resource to a variety of federal/state grant programs, monitors compliance with the federal /state rules and regulations; implements and assists with the development of the Five-Year Consolidated Plan, Citizen Participation Plan, Analysis of Impediment, Annual Action Plans annual CAPER; recommends amendments to the Consolidated Plans; develops/approves, oversees and implements policies and procedures for all programs’ operations and internal fiscal tracking systems including budgeting, single-audit requirements and the Integrated Disbursement Information System (IDIS) federal tracking system.

• Provides technical assistance to senior management, other County Divisions, housing developers, a variety of social service agencies, organization executive division directors, staff project coordinators, city officials and the public.

• Interfaces with various federal/state agencies and national organizations.

• Ensures that Grant Coordinators and Grant Accountants are coordinating continuously on the compliant implementation of the grant programs recognizing there is an integrated relationship required to assure full program and financial compliance.

• Ensures that the County follows all Federal, state and local laws, regulations and guidelines regarding CDBG, HOME, ESG, SHIP and other state and federal programs; interprets laws, regulations and guidelines as they pertain to these programs; approves, develops and implements internal operating procedures and policies.

• Implements and oversees federal and state grant operations to ensure that activities comply with federal and state regulations including the County’s subrecipient agreements with social service agencies, participating agencies, County Divisions and private developers.

• Develops and implements related programs; updates policies, procedures, goals and objectives which establish contract compliance; establishes methods for the provision of all services; monitors programmatic and fiscal achievement of established goals.

• Plans in cooperation with partner agencies and works with other Division sections on the development of grant applications.

• Reviews all monitoring correspondence and coordinates monitoring schedule with monitoring unit; develops and administers the fund operational budgets; forecasts the funds needed for staffing, programs, equipment, and special projects. Monitors and approves expenditures.

• Interacts with grantor officials on all programmatic matters.

• Communicates with the County’s Budget and Finance Divisions on various budget and expenditure matters and issues; communicates regularly with the Office of Management and Budget Grant Management section, the County Attorney Office, and Procurement Services.

• Oversees and reviews the preparation and submission of required reports such as performance and progress reports on all grants overseen including but not limited to Section 3 Reports, Environmental Reports, Minority Business Enterprise Reports, Labor, and annual and quarterly progress report (QPR), to HUD and all other grantor agencies.

• Provides effective and efficient technical assistance, support and guidance to subrecipients regarding grant administration, operations and implementation. Ensures that the necessary information to comply with various regulations is disbursed. Prioritizes actions and ensures that projects move forward to comply with HUD and other grantor timelines.

• Provides oversight and review of all subrecipient request for payment and directs staff on process improvement as it relates to payment processing.

• Prepares compliant subrecipient and grantor agreements and ensures proper execution of agreements between the Board of County Commissioners and the subrecipient and grantor agencies.

• Develops, maintains and monitors operating procedures for all grant programs and revises as necessary.

• Represents the County and programs by making presentations to local civic associations, social groups, special interest groups, media, peer groups and general public; acts as liaison to assigned partnerships; cultivates the development of public – private partnerships to leverage public funding with private funding.

• Makes program presentations to the Board of County Commissioners, Department Head, senior management, County Attorney and other County Divisions.

Minimum Qualifications

• Bachelor’s degree required.

• Five (5) years of related experience.

• Candidates without a degree should possess four (4) additional years of related experience.

• Fingerprinting required.

  LICENSES/CERTIFICATES:

• Required to possess and maintain a valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.

• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.

• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.