Easter Seals Jobs

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M Agrilife Extension Service

Department

4-H Program Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Job Description Summary

The Administrative Coordinator provides high-level, complex administrative support to the Texas 4-H Foundation and direct administrative support to the Executive Director and oversees administrative operations.

Essential Duties/Tasks

Office Administration

Coordinates administrative support functions. Plans and coordinates administrative activities and services to include mail services, customer/stakeholder communications, calendar management, supplies management, etc. Develops administrative objectives and strategies. Participates in the planning and execution of administrative operations. Participates in the resolution of operating problems. Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. Formulates, interprets, and/or implements management policies or operating practices.

Develops administrative and technical procedures. Recommends guidelines, policies, rules, and regulations. Monitors compliance with policies and procedures. Monitors project timelines and identifies issues. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements, administrative changes, or new initiatives. Coordinates office records retention and maintains office references and resources materials. Serves as Primary Lead on Donor Database system to include data integrity, reports, and EOY tasks. Assists Executive Director with yearly Audit. Maintains extension vehicle.

Fundraising, Events & Board Support

Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Assists with Foundation Fundraisers and events to include some travel and after hours for events, assisting with event logistics & preparation, assisting with set up and running events, and board meeting logistics & preparation. Maintains Board of Trustees database, communication, and awards.

Accounting & Financial Support

Assists in the development of budget. Processes Payment Requests. Creates invoices and payment requests. Processes incoming checks. Oversees Foundation Credit Cards. Pays Foundation invoices/monthly bills. Answers account questions.

Qualifications

Required Education and Experience:

• Bachelor’s degree preferred or equivalent combination of education and experience.

• 6 years of related experience

Required Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office Suite

• Highly organized with ability to multi-task

• Independently motivated and ability to work cooperatively with others

• Strong communication skills

• Problem solving skills

Preferred Knowledge, Skills, and Abilities:

• QuickBooks knowledge

• Familiarity with accounts receivable/payable

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

As the largest comprehensive agriculture and life sciences program nationally, Texas A&M AgriLife brings together a college and four state agencies within the Texas A&M University System With over 5,000 employees, and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, the environment, and the economy of Texas and the nation through education, research, extension and service.If your goal is the pursuit of excellence and your vision is to make a difference in this world, we invite you to explore our opportunities to discover what a career at Texas A&M AgriLife has to offer you.

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service (https://agrilife.tamu.edu/agency/extension-home/)

• Texas A&M AgriLife Research

• College of Agriculture and Life Sciences at Texas A&M University (https://agrilife.tamu.edu/agency/college-home/)

• Texas A&M Forest Service

• Texas A&M Veterinary Medical Diagnostic Laboratory (https://agrilife.tamu.edu/agency/tvmdl-home/)

  Texas A&M AgriLife collaborates with Prairie View A&M University, Tarleton State University, Texas A&M University-Commerce, Texas A&M University-Kingsville and West Texas A&M University as well as with other public and private partners.

• Prospective employee benefits

• Retirement programs

• Commitment to inclusive excellence (https://agrilife.tamu.edu/about/diversity-inclusion/)

• Strategic plan