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Office Support Specialist II 2024-01371

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Office Support Specialist II 2024-01371

Salary

$22.63 - $25.14 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2024-01371

Department

Water Development Office

Division

Water Development Office

Opening Date

07/09/2024

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BAAS06

• Description

• Benefits

• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION :

The Wyoming Water Development Office (WWDO) provides financial assistance to public entities for irrigation systems and municipal water supply projects within Wyoming. The office is currently seeking a full-time employee. This position performs various administrative duties including providing front desk customer service, creating and compiling department documentation, sorting and delivering mail, managing agency records, ordering office supplies, and other responsibilities as assigned. The primary documents created/compiled by this position include consultant contracts, construction project agreements, amendments, and the agency’s annual legislative report.

Human Resources Contact: Kelly Joppa / 307-777-6036 / kelly.joppa@wyo.gov

ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Acts as a resource to provide information regarding the agency to staff, public, or other government entities, and to determine the most effective way of meeting the needs of management, staff, clients, or customers.

• Performs executive-level administrative and support duties.

• Management and oversight of all office equipment and supplies.

• Coordinates program functions between a variety of sources.

• Compiles vital information.

• Serves as executive assistant to director and deputy directors.

• Processes applications, files, records, etc. to determine action to be taken.

• Formats and submits all contracts and MOUs through the Attorney General’s Office.

• Researching and resolving issues with vendors.

• Manages meeting rooms and vehicle use for the department.

• Creates and edits reports and documents for management.

• Responsible for processing, maintenance, and quality control of records and documents.

• Oversight of office equipment, supplies, and vehicles.

• Provides a review function to ensure items within the organization are being appropriately evaluated, investigated, and resolved and provides general guidance on avoiding or dealing with similar situations in the future.

Qualifications

PREFERENCES:

Preference will be given to those with at least one year of customer service experience, experience in formatting documents in Microsoft Word, and experience using the Cobblestone software.

KNOWLEDGE :

• Knowledge of applicable computer applications.

• Knowledge of records processing and maintenance procedures and systems.

• Knowledge in the preparation of complicated documents.

• Knowledge and understanding of the agency and each respective division/program.

• Knowledge of investigating alleged non-compliance.

• Knowledge of project management.

• Knowledge of vehicle maintenance, service intervals, and requirements.

  MINIMUM QUALIFICATIONS:

  Education:

  Associate's Degree (typically in Business)

  Experience:

  0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

  OR

  Education & Experience Substitution:

  2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

  Certificates, Licenses, Registrations :

  None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS :

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

• Special physical demands are not required to perform the work.

  NOTES:

• FLSA: Non-Exempt

Supplemental Information

029-Wyoming Water Development Office - Administration Division

Visit our web site http://wwdc.state.wy.us/

Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!