Job Information
Boys and Girls Clubs of Puerto Rico HUMAN RESOURCES SPECIALIST HS in United States
TITLE: Human Resources Specialist
PERFORMANCE
PROFILE SOURCE: Technician
UNIT: Administration
DEPARTMENT : Human Resources
REPORTS TO: HR Business Partner – Head Start
STATUS : ü Full time - Hourly o Full time - Salary o Part Time - Hourly
CLASIFICATION (FLSA): o Exempt ü Non-Exempt
GENERAL DESCRIPTION: Execute the recruitment and selection process, assist with the employee relations services and other human resources administrative functions to the Head Start program.
TASKS AND ESSENTIAL JOB RESPONSIBILITIES:
Search for qualified candidates for vacant positions, using different sources such as social networks, Human Resources database, media advertisements, job fairs, recruitment agencies, and others.
Responsible for publishing internally and externally the open vacancies.
Review job applications and candidate resumes to make a pre-hire selection of the candidate who meets the job requirements.
Coordinate psychological and / or drug tests for job candidates.
Hire employees and manage the documentation related to the hiring process.
Manages human resources file room, ensuring order and confidentiality of human resources information.
Responsible for managing the physical file of the staff, the ADP system data entry and the Background Check data entry.
Keeps recruitment documents and metrics up to date, such as a list of hired employees, vacant positions, and others, and prepares the required reports.
Assist with employment certifications, documents provided by employees and Department of Labor documents.
Track training and development programs progress, wish include employees participation, and attendance, and provide follow-up.
Executes activities related to the management of leaves of absence such as vacations, sickness, temporary disability, family-medical, maternity, funeral, military, among others.
Collaborates in the logistics of organizational activities. For example: conventions, meetings, employee activities.
EDUCATION, EXPERIENCE, SKILLS & KNOWLEDGE REQUIRED:
Bachelor’s degree in business administration with a concentration in Human Resources or Labor Relations.
At least one (2) years of related experience.
Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Time Management — Managing one's own time and the time of others.
Service Orientation — Actively looking for ways to help people.
