Job Information
Zelis Executive Assistant in United States
Executive Assistant , Payments Optimization
At Zelis, we Get Stuff Done. So, let’s get to it!
A Little About Us
Zelis is modernizing the healthcare financial experience for all by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify , optimize , and solve problems holistically with technology built by healthcare experts —driving real , measurable results for clients.
Position Overview
We are seeking an experienced and highly skilled Executive Assistant to provide exceptional support to our Vice Presidents and Senior Vice Presidents . The successful candidate will be responsible for high-level calendar management, travel coordination with budget oversight, handling confidential information, contributing to special projects, and collaborating with other Executive Assistants within the Payments Optimization organization .
What You’ll Do
High-Level Calendar Management:
Prioritize and manage complex executive calendars, resolving scheduling conflicts and ensuring optimal time utilization .
Coordinate and schedule meetings, conferences, and other engagements with a focus on efficiency and strategic priorities.
Travel and Expense Coordination:
Manage travel arrangements, including booking flights, accommodations, and ground transportation, while staying within budget constraints.
Provide budget support for travel and expense activities, ensuring compliance with financial guidelines.
Confidential Information Management:
Handle confidential information and sensitive communications with the utmost discretion.
Maintain confidentiality in all matters related to executives and the organization.
Special Projects/Offsites:
Contribute to the planning of both virtual and in person meetings, training and events; coordinating logistics and providing support.
Collaborate with other team members to ensure successful execution of special initiatives.
Support the planning & organization of company meetings, events, and all associated logistics .
Collaboration with Payments Optimization Executive Assistants:
Provide guidance and support to peer executive assistants to ensure alignment with organizational goals.
Foster a collaborative environment and share best practices to enhance overall team performance.
Reports and Presentations:
Prepare and review reports and presentations for senior management, ensuring accuracy and alignment with organizational standards.
Assist in creating compelling materials that effectively communicate key messages.
What You’ll Bring to Zelis
Proven experience as an Executive Assistant supporting senior executives
Exceptional organizational and prioritization skills
Strong attention to detail and the ability to handle multiple tasks simultaneously
Excellent written and verbal communication skills
Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite
Ability to work with confidential information and maintain an elevated level of professionalism
Previous experience in budget support and project coordination is a plus
Location and Workplace Flexibility
We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee's work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in accordance with Company policies.
Zelis is modernizing the healthcare financial experience by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.
Commitment to Diversity, Equity, Inclusion, and Belonging At Zelis, we champion diversity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of diversity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.
Equal Employment Opportunity Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.
Accessibility Support
We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email TalentAcquisition@zelis.com.
SCAM ALERT: There is an active nationwide employment scam which is now using Zelis to garner personal information or financial scams. This site is secure, and any applications made here are with our legitimate partner. If you’re contacted by a Zelis Recruiter, please ensure whomever is contacting you truly represents Zelis Healthcare. We will never asked for the exchange of any money or credit card details during the recruitment process. Please be aware of any suspicious email activity from people who could be pretending to be recruiters or senior professionals at Zelis.
Zelis is modernizing the healthcare financial experience by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.
