Easter Seals Jobs

Job Title

Executive Assistant I

Agency

Texas A&M University - Texarkana

Department

College of Nursing, Health, and Human Services

Proposed Minimum Salary

Commensurate

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

Supports the Dean of the College of Nursing, Health, and Human Services by providing effective and reliable administrative support; relieves the Dean of moderately complex administrative and business details; provides on-going guidance and recommendations regarding the improvement and/or implementation of institutional processes and projects; makes day-to-day decisions regarding office operations.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Oversees the day-to-day operation of the College of Nursing, Health, and Human Services (C-NHHS) , making operational decisions and providing assistance and direction to su pport staff and othe r direct reports .

• Opens, reads, and routes incoming mail. Provides appropriate information with correspondence to be answered by the Dean, maintains confidential and sensitive information. Prepares outgoing mail.  Processes , copies, and routes extensive and vari ed internal documents for the Dean’s signature.

• Prepares correspondence under general instruction with responsibility for final output.

• Assists the Dean with meetings with various internal and external groups , including preparation of agendas and meeting materials and related documents; may include taking notes and minutes.

• In consultation with the Office of the Provost, prepares letters of appointment for C-NHHS faculty (all terms) including specialty letters for fourth year review, penultimate year, and non-renewal. 

• Prepares C-NHHS expenditure documents, reviews financial reports, and reconcile s accounts with the College’s Business and Budget Officer .

• Prepares correspondence under own signature and assign s projects to relieve the dean for other priorities.

• Assists D ean and C-NHHS faculty in preparation, development and submission of new degree program proposals and related Academic Affairs documents.

• Maintains files and databases for the Dean including correspondence and other critical academic records .

• Maintains Dean’s calendar, schedules appointments, provides information to callers, and occasionally may act in place of Dean .

• Coordinates and arranges travel schedule, makes reservations, prepares travel applications, requests for transportation and vouchers for faculty, staff, and D ean of C-NHHS.

• Contributes to the effective team management of all relevant problems, issues, and opportunities.

• Assists the Office of Institutional Effectiveness , Research , and Planning with credentialing and other duties as assigned.

• Contributes to the effective team management of all relevant problems, issues, and opportunities. Serves as liaison and point of contact with C-NHHS for administrators. Coordinates workflow and may supervise staff and/or student workers.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

  KNOWLEDGE , SKILLS & ABILITIES :

  Minimum Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three (3) years of related experience.

• Knowledge of word processing, spreadsheet, and presentation applications.

• Ability to multitask and work cooperatively with others

• Interpersonal and communication skills

• Planning and organizational skills

  Preferred Qualifications

• Five (5) years of administrative assistant/associate, secretarial or executive assistant experience

• Five (5) years computer/Microsoft Office software experience

• Accurate keyboarding ability   

• Ability to remain highly alert and in control due to the high impact and visibility of position       

• Specialized computer experience

  Other Requirements

• Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail, interpret, and prepare reports and compose memoranda and letters

• E xcellent communication skills , including grammar, spelling, punctuation, off ice procedures and proofing

• Must be reliable and able to maintain confidentiality

• Must be able to promote a positive work environment and establish a positive rapport with faculty

  SUPERVISION OF PERSONNEL:

  This position may supervis e employees.

  OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 07/23/2024 .

  To apply: Upload your cover letter, resume, and 3 professional references with contact information and with one reference being a supervisor/manager in the questionnaire section of your application.

  Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.