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Election Poll Official

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Election Poll Official

Salary

See Position Description

Location

Gwinnett County, GA

Job Type

Part-Time Temporary

Job Number

23-02032

Department

County Administration

Opening Date

09/27/2023

Closing Date

Continuous

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Class Summary

THIS POSITION IS ONLY AVAILABLE DURING ELECTION CYCLES

OR FOR A SPECIAL ELECTION

Job Description

Gwinnett County Voter Registrations and Elections is responsible for planning and organizing all elections and voter-related activities and assists Gwinnett's cities and special districts with election preparations. The division is comprised of staff who are proud to be part of a team that works together to assure that every vote counts.

Election Poll Officials must be U.S. Citizens who take pride in their work, are willing to take direction, are detail oriented and patient and enjoy working with people.

Each election, nearly 2,500 citizens are recruited to assist voters at the polls. Poll officials receive training and materials to ensure confidence and readiness to help voters. All poll officials must arrive to their assigned polling place by 5:30 a.m. on Election Day and end the day after voting has ended, paperwork is completed and equipment and supplies packed up, usually 9-10 p.m. Election Day poll officials receive a stipend, by position, as noted below. Poll officials are not allowed to leave the polling location after being sworn in unless an emergency occurs. Gwinnett County does not provide meals; therefore, polls officials should plan accordingly including coolers, if needed, as not all locations have a refrigerator or microwave. Additionally, smoking or vaping is not allowed at most private facility polling locations, and by ordinance, no smoking or vaping is allowed on any Gwinnett County owned facility.

ELECTION POLL WORKER OFFICIAL QUALIFICATION PROCESS:

• Applicant submits an Election Poll Official application.

• Applicants will receive an automatic confirmation email once the application is successfully submitted to Human Resources. Due to the high volume of applications received, applicants will not be contacted by Human Resources at this stage.

• Qualified applicants will receive an email from info@governmentjobs.com with an I-9 form and instructions. Applicants should check their spam/junk mailbox.

• Applicants MUST submit a completed I-9 form along with the required accompanying documents as listed on page 3 of the I-9 form.

• Human Resources verifies the I-9 form and only forwards fully qualified applicants to Elections.

• Elections Office staff or Poll Managers will contact the applicant, if selected, to fill a vacant poll official position

MINIMUM QUALIFICATIONS FOR ALL ELECTION POLL OFFICIAL POSITIONS:

• Be a U.S. Citizen

• Be at least 16 years of age

• Be a resident of Gwinnett County or neighboring county (Barrow, Walton, Dekalb, Fulton, Rockdale, Hall, or Forsyth) - OR- employee of Gwinnett County Government (excluding Board of Education, Public Library, Public School)

• Area Managers, Poll Managers and Assistant Managers must be registered to vote in the State of Georgia because those positions will also take an Oath of Deputy Registrar.

• Able to proficiently read, write, and speak the English language

• Multilingual, especially Spanish, is needed, but all others are a plus

• Have an email address and access to a computer for required online training and communications with the Elections Office and other poll officials

• Have reliable transportation to and from the polling location and any required training classes

• Able to lift a minimum of 15 lbs. and a maximum of 50 lbs.

• Capable of conducting fair and unbiased efficient elections for the qualified voters of Gwinnett County

• Shall have never been convicted of a felony involving moral turpitude unless such person's civil rights have been restored and at least ten years have elapsed from the date of the completion of the sentence without a subsequent conviction

• Shall not have been convicted of a crime involving fraud

• Shall not be a candidate on the ballot in the assigned precinct or a current holder of public office, while serving as a poll official

• Shall not be a parent, spouse, child, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law of a candidate who is on the ballot in the assigned precinct

POLL MANAGER SALARY & ESSENTIAL DUTIES:

• Stipend of $340.00 per election, plus $25.00 online training, and $75.00 for in-person training

• Accessible to Area Managers and Election Office staff by phone or email

• Serves as Chief Election Official at the precinct

• May assist with recruiting poll officials in sufficient numbers to operate polling location and assist with ensuring all are trained, as required by law

• Coordinates and arranges the details for the setup of polling location with facility staff

• Ensures strict and rigid accountability of every ballot, all official election equipment, and supplies

• Ensures that no poll official leaves the polling location during the day until all duties are completed after voting has ended

• Forwards pertinent information to all assigned staff

• May assist with notifying assigned staff of in person training class dates and times

• Attends all required training and studies poll procedures to gain thorough knowledge of process

• May assist with registering poll officials who are required to attend in person training

• Assists with ensuring poll officials are assigned and complete training before the deadline, as required by law

• Must have reliable transportation capable of carrying supplies needed for an election; this includes, but is not limited to, equipment, supplies, feather flags in cases, etc.

• On Sunday, before Election Day, Poll Managers must be able to pick up election paperwork and supplies from the designated location and manage setting up at the polling location, preferably as much as possible before Election Day

• After voting has ended and election duties are completed, Poll Managers and one other poll official must travel together, in the same vehicle, to transport the paperwork and specific election supplies back to the Elections Office to be checked in

ASSISTANT POLL MANAGER SALARY & ESSENTIAL DUTIES:

• Stipend of $240.00 per election, plus $25.00 online training, and $75.00 for in-person training

• May assist with recruiting and training poll officials

• Accessible to Poll Manager, Area Manager, and Election Office staff by phone or email

• Assists Poll Manager as needed

• On Monday, before Election Day, Assistant Poll Managers assist Poll Managers with setting up the voting equipment and stations

• While voting is occurring, assists the Poll Manager with problems or questions so that they are handled in an efficient and orderly manner

• After voting has ended, Assistant Poll Managers assist the Poll Managers with reconciling, reporting, repacking and, if needed, transporting the paperwork and equipment back to the Election Office to be checked in

• Assistant Poll Managers may be required to serve as Poll Manager at the request of the Elections Office staff, if the Poll Manager is unavailable to work on Election Day, or in case of an emergency

CLERK SALARY & ESSENTIAL DUTIES

• Stipend of $160.00- $215.00 per election, plus $15.00 online training, and $45.00 for in-person training (if required).

• Accessible to Poll Manager and Election Office staff by phone or email

• Duties to be assigned by the Poll Manager

• On Monday, prior to Election Day, clerks may be required to help set up polling location

• After voting has ended, clerks assist with repacking paperwork and equipment

• Clerks may leave the polling location only when dismissed by the Poll Manager

• Clerks who have received in person classroom training on how to issue ballots, must be prepared to assume Assistant Manager responsibilities, at the request of the Elections Office staff, if an Assistant Manager is unavailable to work on Election Day, or in the case of an emergency

ELECTION DAY OR NIGHT WORKER (AT ELECTIONS OFFICE) SALARY & ESSENTIAL DUTIES:

• Stipend of $75.00 -$150.00 per election

• A variety of job opportunities are available in the Elections Office on Election Day, Election Night and for several days after. Some of the post-election duties are hourly rated based upon project.

Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

Additional Information

Gwinnett County Elections

The Voter Registrations and Elections Office is overseen by the Gwinnett County Board of Voter Registrations and Elections. The performance of duties are mandated by state, federal, and local laws. Listed below are some of those duties:

• Registering voters and maintaining the voter registration files

• Administering and conducting all federal, state, county and special elections

• Assisting military and overseas civilian voters with delivery of ballots to cities all over the world

• Testing and prepare voting equipment

• Voter education and outreach

• Procuring all polling places and recruiting all poll workers in Gwinnett County

• Acting as filing officer for campaign disclosure reports and financial disclosure statements for candidates and elected officials

• Providing all voter registration and elections forms in both English and Spanish

• Offering Spanish language assistance, as needed

For more information about this department, please click here. (https://www.gwinnettcounty.com/web/gwinnett/departments/elections)

About Gwinnett County

Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.

Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.

In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

Vision

Gwinnett is the preferred community where everyone thrives!

Mission

Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process (https://www.gwinnettcounty.com/web/gwinnett/departments/hr/employmentandtesting/hiringprocess)

• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.com.

This position does not have benefits.

01

I understand that I must submit a completed Employment Eligibility Verification Form I-9 Form before my application can be approved and forwarded to the Elections Office.

• Yes

• No

  02

  I understand it is my responsibility to check my email (including spam/junk folders) thoroughly for communications regarding the Employment Eligibility Verification Form I-9 Form.

• Yes

• No

  03

  I understand it is a State Law that all Election Poll Officials and Workers be U.S. Citizens.

• Yes

• No

  04

  Which position are you applying for? Select all that apply.

• Poll Official (Clerk, Poll Manager, or Assistant Poll Manager) at a polling location

• Election Day/Night Worker at the Elections Office

• Post-Election Worker

• Election Night Memory Card Custodian

  05

  Are you currently a registered voter in Gwinnett County? (Area Managers, Poll Managers and Assistant Poll Managers must be an active registered voter in the State of Georgia.)

• Yes

• No

  06

  Are you fluent in any language other than English?

• Yes

• No

  07

  If "Yes", list the other language(s). If "No", type "N/A".

  08

  Do you have Spanish bilingual skills?

• Yes

• No

  09

  Please rate Spanish oral language skill.

• none

• basic (simple words, phrases with very limited reading skills)

• conversational (able to carry on a conversation in the language although not fluently)

• proficient (comfortable spoken and written form but not at the same level as a native speaker)

• fluent (read, write, converse and speak the language in the same manner as a native speaker)

  10

  Please rate Spanish written language skill.

• none

• basic (simple words, phrases with very limited reading skills)

• conversational (able to carry on a conversation in the language although not fluently)

• proficient (comfortable spoken and written form but not at the same level as a native speaker)

• fluent (read, write, converse and speak the language in the same manner as a native speaker)

  11

  How did you hear about this opening?

• Poll official referral

• Family/Friend

• Job Fair

• Newspaper

• Mailer from elections office

• Elections office staff member

• Gwinnett County Government website

• Military Connection

  12

  If "other", specify how you heard of this job opening.

  13

  What is your full legal name (first name, middle name (if applicable), and last name) as shown on your Social Security Card?

  14

  Enter your Social Security Number as xxx-xx-xxxx. (This information will only be used for payroll purposes should you be selected to work.)

  15

  Are you 16 years of age or older?

• Yes

• No

  16

  Select your county of residence. By State Law, if you are not a Gwinnett County resident and you are selected to work, you will be provided an affidavit that must be signed and returned from the County Elections Office of your residence before you will be assigned to a precinct. The form will be provided to you upon request of Gwinnett County or your County of residence.

• Gwinnett

• Barrow

• Walton

• Dekalb

• Fulton

• Rockdale

• Hall

• Forsyth

• None of the above

  17

  Have you ever been convicted and sentenced in any court of competent jurisdiction for any of the following reasons under laws of this State, any other State or of the Unites States? Select all that apply.

• Fraudulent violation of primary or election laws

• Violation of primary or elections laws

• Violation of malfeasance in office

• Violation of any felony involving moral turpitude

• none of the above

  18

  If you have been convicted for any of the reasons listed in the previous question, please provide details including official sentence, dates, and jurisdiction. If you checked "none of the above," type "N/A".

  19

  If you have been convicted for any of the reasons listed in the previous question, have at least ten years elapsed from the date of completion of the sentence without subsequent conviction of any other felony involving moral turpitude?

• yes

• no

• not applicable

  20

  If you have been convicted for any of the reasons listed in the previous question, have your civil rights been restored?

• yes

• no

• not applicable

  21

  Are you the parent, spouse, child, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law to a candidate on the ballot precinct or a current holder of public office (Elected Official)?

• Yes

• No

  22

  If "Yes", who is the Elected Official or candidate? If "No," type "N/A".

  23

  Are you a candidate on the ballot or a current holder of public office?

• Yes

• No

  24

  Enter your birth date as mm/dd/yyyy. (This information will be used for payroll purposes should you be selected to work.)

  Required Question

Agency

Gwinnett County

Address

75 Langley Drive Lawrenceville, Georgia, 30046

Phone

770.822.7915 770.822.7923

Website

http://www.gwinnettcountyjobs.com