Easter Seals Jobs

Job Title: Administrative Assistant

Responsibilities

• Coordinate daily requests from the sales teams including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.

• Assist with onsite vendor service visits for office equipment and provide onsite meeting coordination and IT support as needed.

• Manage onboarding and offboarding for new hires, interns, and contractors, and partner with HR representatives to handle onsite interview logistics.

• Coordinate workflow processes with various divisions to ensure appropriate handling of team requests.

• Analyze workflows and identify creative solutions to solve administrative problems in line with company and division policies and procedures.

• Respond to employees’ questions about administrative policies, methods, and guidelines, and communicate any updates and changes to management.

Essential Skills

• 3 to 5+ years of administrative experience supporting a director.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.

• Experience with SharePoint, SAP, or Salesforce.

• Strong scheduling and travel coordinating experience.

• Ability to work in a complex department, maintain large databases of information, and interpret policies and guidelines.

• Excellent organizational skills and ability to meet deadlines while handling interruptions and competing priorities.

• Refined written and verbal communication skills for clear and concise information delivery.

• Minimum typing speed of 55 words per minute.

• High school diploma.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vienna,VA.

Application Deadline

This position is anticipated to close on Feb 12, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.