Job Information
UINTAH COUNTY Facilities Administrative Assistant in VERNAL, Utah
Facilities Administrative Assistant
Full-Time w/benefits
GENERAL PURPOSE
Performs a variety of complex clerical and general administrative duties as needed to ensure the efficient and effective operations of the county facilities.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Facilities Manager.
SUPERVISION EXERCISED
None.
ESSENTIAL FUNCTIONS
Maintains computerized maintenance management program by generating, distributing, and tracking repair orders. Performs routine clerical tasks such as operating copiers, filing, answering telephones, and sorting and distributing mail.
Maintains monthly safety program and tracks attendance for all departments.
Keeps all OSHA programs and departmental books current and arranges appropriate OSHA training.
Completes special projects as assigned. Performs a combination of clerical tasks in support of other clerical staff and employees.
Regularly applies knowledge in a variety of computer and word-processing software to complete clerical tasks. Utilizes knowledge of different types of software to edit and reformat written or electronic correspondence, drafts including correcting function codes, adjusting spacing and formatting, and standardizing correspondence into appropriate format.
Researches, creates, generates, and distributes functional publications, forms, reports, tables, and graphs as required.
Maintains computerized maintenance management program by generating, distributing, and tracking repair orders.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Education and Experience:
Graduation from high school with course backgrounds in accounting, bookkeeping, or some other related field;
AND
Three (3) years of responsible work experience in an administrative assistant function;
OR
An equivalent combination of education and experience.
Required Knowledge, Skills, and Abilities:
Working knowledge of spreadsheets, word processing, and database management software. General office management; interpersonal communication skills.
Ability to work quickly and accurately with numbers; performs basic mathematical computations; operates various types of office equipment such as adding machine, PC, etc.; works under time pressures in meeting deadlines; communicates effectively and verbally and in writing; accesses e-mail and effectively functions in a computerized communications environment; develops and maintains effectively working relationships with professionals, the public and fellow employees.
Special Qualifications:
Must be able to type 45 wpm.
Work Environment:
The incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing, and seeing. Common eye, hand, and finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and guided problem-solving.
Equal Opportunity Employment Employer
