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Human Resources Manager, GSA

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Human Resources Manager, GSA

Salary

$98,412.46 - $137,790.97 Annually

Location

throughout Ventura County, CA

Job Type

Full-Time Regular

Job Number

1711GSA-24AA (MA)

Department

General Services Agency (recruitment by CEO-HR)

Opening Date

12/20/2024

Closing Date

1/10/2025 5:00 PM Pacific

• Description

• Benefits

• Questions

Description

What We Offer

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.

• Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours of annual leave within the previous 12 months.

• Annual Leave Accrual - A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service (based on a full-time schedule; hours are pro-rated for part-time schedules).

• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions. Following five (5) years of continuous County service, an additional 2% non-elective contribution will be made to the 401(k) plan.

• Health Plans - You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.

• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental, and vision care expenses.

• Pension Plan - Participation in the County's defined pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.

• Holidays - 12 paid days per year which includes a scheduled floating holiday.

Under general direction of the Administrative Services Director, the Human Resources (HR) Manager, GSA is responsible for the leadership of the human resources team, labor relations, disability management, recruitment and selection, payroll, training and development, workers' compensation, oversight of the safety program, and continuity of operations.

The ideal candidate will have considerable generalist experience and the background, experience, and knowledge to demonstrate competence in the following areas:

• Recruitment and Selection, including use of an applicant tracking system

• Labor Relations

• Direct Supervision

• Payroll Processing

• Benefits Administration, including leave of absence management

• Workers' Compensation

• Health and Safety programs

• Strong written and verbal communication skills

• Ability to work collaboratively with all levels within the organization

Payroll title: Staff/Services Manager III

Staff/Services Manager III is a Management classification and is not eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MB3 level.

Examples Of Duties

Duties may include but are not limited to the following:

• Recruitment and Selection: Supervises and directs the activities of staff engaged in recruitment activities, including job analyses, job bulletin preparation, development of recruitment strategies; setting of qualifications; application review and processing; development and administration of examinations; maintaining eligible lists, and monitoring and advising on candidate interviews and selection in accordance with Civil Service Rules and Regulations.

• New Employee Onboarding: Manages activities of onboarding program including staff's processing of new hire paperwork, background checks, compensation, benefits enrollment, and departmental orientation including mentoring and training.

• Payroll Processing: Supervises and directs the activities of administrative staff performing timekeeping, payroll and pay administration functions while ensuring compliance with memoranda of agreement, County, State and Federal laws and regulations concerning overtime, compensatory time off, standby pay, differential pay, certification pay and all other payroll related information.

• Disability Management and Leave of Absence (LOA) Administration: Supervises and directs activities of staff engaged in the Disability Management and Leave Administration activities including absence management, Worker's Compensation, Return-to-Work, disability accommodations/retirements; analyzes accident investigations, and conducts interactive meetings; monitors the interactive process, provides/coordinates LOA training for management; investigates and coordinates the disability reassignment process in collaboration with CEO, County claims administrator and agency management staff; plans, organizes, and directs the work of Agency Workers' Compensation, Benefits, and Disability Manager; oversees injured worker processes.

• Health & Safety Program: Supervises and directs staff engaged in the Health & Safety program activities, including training, risk management, DOT drug testing program, workers’ compensation; meets with union representatives regarding working conditions and safety; advises senior management on safety issues/accidents; oversees and analyzes accident investigations; responds to safety complaints; provides guidance regarding County policies & OSHA compliance, and directs and coordinates mandatory County and agency specific training, including drug and alcohol training for supervisors.

• Labor Relations: Administers the Labor Relations program by advising management on disciplinary matters and grievances; conducts administrative investigations; assists management with development of formal disciplinary notices and supporting documentation; ensures appropriate preparation and presentation of disciplinary cases; partners with CEO/Labor Relations. Serves as intermediary for workplace conflict resolution and mediation efforts. Advises managers on County and GSA administrative work standards, MOA interpretation and application, and applicable workplace standards, rules, and regulations. Serves as GSA EEO Officer.

• Defines problems and implements changes related to administrative, personnel, payroll and other related systems or service requirements.

• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the exam process, possession of which assures neither continuance in the process nor placement on an eligible list.

Considerable human resources experience which has led to the acquisition of the required knowledge, skills and abilities.

The required knowledge, skills, and abilities also can be obtained by five (5) or more years of progressively responsible experience in Human Resources, including three (3) or more years in a supervisory role.

NECESSARY SPECIAL REQUIREMENTS:

• Considerable human resources experience, which included recruitment and selection duties.

• Experience acting in an advisory capacity for labor relations issues such as disciplinary actions, compliance with federal and state employment laws and collective bargaining agreements, grievance administration, etc.

• Payroll experience

• Direct supervisory experience

• Benefits administration experience, including leave of absence management

• Experience collaborating with multiple levels of an organization and various departments/agencies to achieve objectives

• Possession of or ability to obtain a valid California driver license

• Excellent written communication skills, which must be demonstrated in the completion of the employment application and supplemental questions

DESIRED:

• Experience conducting job analyses

• Experience preparing and proctoring oral, written, and performance examinations.

• Experience with risk management, workers' compensation and health and safety programs.

• Experience analyzing payroll, human resources, and/or workers' compensation and other administrative processes and problems leading to sound recommendations for improvement and contributing to strategic plans.

KNOWLEDGE, SKILLS and ABILITIES

Thorough knowledge of: the principles and practices of supervision and management; principles and practices of personnel management, including recruitment and selection; classification and compensation; benefits administration and payroll; and employee development and training; principles and practices of risk management, including occupational health and safety, workers’ compensation, and loss prevention; absence and disability management, including LOA administration; interactive processes; reasonable accommodation and applicable State and Federal laws; analytical and investigative research techniques, methods, laws, and regulations related to discipline and alleged discrimination; principles and practices of unionized labor relations; performance management, discipline, employee relations, Skelly, Weingarten, etc.; County's Human Resources Information System (VCHRP/PeopleSoft); and County Personnel Rules and Regulations and other related rules, regulations and laws.

Skill in: researching, analyzing, and interpreting various forms of data accurately; investigating complaints, gathering facts, and composing reports; and utilizing NeoGov, VCHRP/Peoplesoft and other software such as Microsoft Word, Excel and PowerPoint.

Working ability to: manage professional and support staff effectively; maintain and develop the confidence of County managers, employees, employee representatives, and the public; analyze policy matters, rules and regulations and formulate recommendations to Management; plan, organize, and supervise the work of others; evaluate, monitor, and design functional processes; develop and present training programs for agency staff and others; analyze administrative, payroll and personnel issues; prepare and present a variety of comprehensive reports and recommendations in written and oral form; manage stressful or sensitive situations with tact to achieve resolutions; make sound decisions under pressure; and manage multiple deadlines; establish effective working relations with management, employees and the public; and communicate effectively both orally and in writing.

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Friday, January 10, 2025.

To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

LATERAL TRANSFER OPTION: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral_Transfer.pdf) for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION SCREENING – qualifying: Candidates' applications, resumes, or other required documentation will be evaluated on a comparative basis against pre-established criterion. Those individuals whose materials best indicate possession of the stated requirements, may be invited to continue to the next step in the screening and selection process.

TRAINING and EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION – 100%: A job-related oral examination will be conducted to evaluate and compare participating examinee’s knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

The eligible list established from this recruitment may be used to fill existing and future Extra-Help vacancies for this and similar positions only. There is currently one (1) Regular, full-time vacancy with the General Services Agency.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

For further information about this recruitment, please contact Michelle Antonetty by email at Michelle.Antonetty@ventura.org or by phone at (805) 477-7260.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

• Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

• Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU

01

Which option below best describes your full-time, progressively responsible human resources experience? (NOTE: Full-time is considered 40 hours per week; anything less than that must be prorated.)

• less than or equal to 1 year

• 1 to less than 2 years

• 2 to less than 3 years

• 3 to less than 4 years

• 4 to less than 5 years

• equal to or greater than 5 years

  02

  Describe your experience providing human resources services in a in the following areas:

  1. Recruitment and Selection

2. Labor Relations

   3. Payroll administration

   4. Benefits administration, including leave of absence administration

   For each area, include:

a. Name of employer(s) where you gained this experience and job title

b. Your specific responsibilities

c. One specific example, which illustrates your accomplishments.

If you do not have this kind of experience, type "no experience".

03

Which option below best describes your experience directly supervising subordinate staff?

• No experience

• less than or equal to 1 year

• 1 to less than 2 years

• 2 to less than 3 years

• equal to or greater than 3 years

  04

  Describe your experience directly supervising subordinate staff. In your response, include:

  a. Name of employer(s) where you gained this experience and job title

  b. Types of classifications supervised

  c. Related activities you performed as a supervisor, such as conducting performance evaluations, imposing corrective/disciplinary action, etc.)

  If you do not have this kind of experience, type "no experience".

  05

  Describe your experience collaborating with multiple levels of a department or agency and various other organizations to achieve objectives. In your response include:

  a. Employer(s) where you obtained this experience

  b. Specific examples of objectives and how they were achieved

  If you do not have this kind of experience, type "no experience."

  Required Question

Agency

Ventura County

Address

800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

Phone

(805) 654-5129

Website

http://hr.ventura.org

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