Job Information
Ventura County Behavioral Health Finance Analyst I/II/Senior in Ventura, California
Behavioral Health Finance Analyst I/II/Senior
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Behavioral Health Finance Analyst I/II/Senior
Salary
$75,660.36 - $129,463.29 Annually
Location
Oxnard, CA
Job Type
Full-Time Permanent
Job Number
0921HCA-24AD (AF)
Department
Health Care Agency (recruitment by CEO-HR)
Opening Date
09/05/2024
Closing Date
Continuous
Description
Benefits
Questions
Description
What We Offer
Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
Bilingual Incentive - Some positions may be eligible for a bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. To qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency examination.
Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
Health Plans - You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental, and vision care expenses.
Pension Plan - Participation in the County's defined benefit pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
Holidays - 12 paid days per year which includes a scheduled floating holiday.
Under general supervision at the I level, direction at the II level or general direction at the Senior level, conducts studies to evaluate existing fiscal controls, accounting standards, accounting systems, financing requirements, and/or legislative impact for the agency; performs duties related to fiscal programs/systems; develops recommendations/strategies to address financial systems, municipal borrowing, or structural accounting issues and options; and coordinates the implementation of new accounting/financial systems or programs.
APPROXIMATE SALARY
Finance Analyst I: $36.38 - $49.74 Hourly
Finance Analyst II: $3,233.35 - $4,526.69 Biweekly
Senior Finance Analyst: $3,556.68 - $4,979.36 Biweekly
DISTINGUISHING CHARACTERISTICS:
Each successive level in the Finance Analyst series is distinguished by scope of independence and responsibility. The level of the position within the series is commensurate with the complexity of the assigned tasks.
Finance Analyst I - This is the entry-level classification in the Finance Analyst series, where the emphasis is on learning the fiscal operations and processes in the assigned fiscal program area(s), and on conducting duties and responsibilities that are limited in nature. Initially, under close supervision, incumbents perform the more routine duties while learning the assigned program area's fiscal policies, procedures, systems, operations and practices. As experience is gained, and over a period of time, incumbents will assume the increasingly responsible duties associated with the full journey level of the series; however, formal assignment to the journey level is at the discretion and approval of management.
Finance Analyst II - This is the fully experienced/journey-level classification in the Finance Analyst series, competent to independently perform the full range of duties assigned to the classification. Incumbents in this classification are distinguished from those in the lower level of the series by the performance of the full range of duties and the relative independence with which they perform their duties by applying their working knowledge of fiscal policies and procedures to different work situations, and referring only non-procedural questions to their supervisor. This classification is distinguished from the Senior Finance Analyst in that positions assigned to the advanced journey level classification perform the most complex work assigned to the series, requiring a specialized technical or functional expertise.
Senior Finance Analyst - This is the advanced journey level in the Finance Analyst series; positions at this level perform the most complex duties and responsibilities assigned to the series, exercising a significant level of independent judgment in the performance of their duties; work assigned to this advanced level requires a specialized technical or functional expertise beyond the journey level, such as serving in a project management capacity in assigned fiscal program area on an ongoing basis; positions may also be assigned functional, technical and lead supervisory duties over lower level staff when such assignments are a formal organizational responsibility, supervising at least three subordinate staff members.
DEPARTMENT/AGENCY: Health Care Agency - Behavioral Health Department
The Financial Analyst I is a Management non-exempt classification and eligible for overtime compensation. The Financial Analyst II and Senior are Management exempt classifications and not eligible for overtime compensation.
The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-Term), Intermittent, and Extra-Help vacancies for this position only. There is currently one (1) Regular vacancy.
NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further exam upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.
TENTATIVE SCHEDULE
OPENING DATE: September 5, 2024
CLOSING DATE: Continuous and may close at any time; therefore, the schedule of the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.
First review of applications will begin on September 12, 2024.
Examples Of Duties
Duties may include but are not limited to the following:
Revenue Accounting
Acts as the main contact at the agency for Medi-Cal contract providers for budgeting, rate development and financial reporting. Oversees and may prepare the fiscal portion of contracts for Medi-Cal providers;
Prepares state, county, department cost, revenue and other financial reports as requested;
Works closely with State and other auditors. Oversees audits, interprets and assists with resolution to audit findings;
Plans, schedules and coordinates all aspects of Annual Contract Service Rates, State mandated cost claiming and the Cost Allocation Plan processes;
Evaluates the appropriateness of bases and techniques used, equitable allocation of costs, and maximum cost recovery from State and federal entities;
Extracts and works with data from databases to establish revenue by program;
Develops charts, graphs, and reports summarizing data on cost and revenue trends;
Evaluates programs/objects with detailed cost/revenue analyses and reports;
Is responsible for reporting, calculating, and estimating State and Federal reimbursement;
Monitors revenues and expenditures to determine whether reported levels meet anticipated levels;
Reviews and analyzes information concerning cost accounting issues and financial reports and provides results and responses to State and/or Federal audits;
Evaluates the revenue generated by the agency for State/Federal grants and contracts;
Regularly communicates with agency/department managers and with State and Federal auditors; and
Performs other related duties as required.
Accounting Structures
Researches and analyzes changes in legislation, Government Accounting Standards Board (GASB), State Controller's Manual, Governmental Accounting, Auditing and Financial Reporting, and Federal Office of Management and Budget (OMB) guidelines;
Evaluates fiscal/accounting operations and recommends policies, systems, and procedures to implement change, taking into consideration the impact to various county agencies (e.g., reporting format/requirements, accounting classifications, fund consolidations, expenses treatment, fixed asset depreciation by fund types, etc.);
Assists with development of new accounting structure, classifications, internal controls, and reporting requirements;
Evaluates and reviews accounting policies and reporting systems for compliance with regulations and reporting requirements; and
Performs other related duties as required.
Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING AND EXPERIENCE
Considerable education and experience which has led to the acquisition of the required knowledge, skills and abilities. An example of qualifying experience and education includes:
Education
Bachelor's degree with:
1) at least eighteen (18) semester units of accounting coursework including upper-division Managerial Accounting; and
2) six (6) units of upper-division coursework in the business administration field,
AND
Experience (by level)
Finance Analyst I- Four (4) years of progressively responsible experience as an accountant, auditor, analyst, or equivalent which included responsibilities for the evaluation of financial accounting systems, accounting program analysis, cost accounting models, debt service programs, or automated information systems.
Finance Analyst II - Five (5) years of progressively responsible experience as an accountant, auditor, analyst, or equivalent which involved healthcare (hospital, behavioral health, and/or ambulatory care) accounting program analysis and cost accounting models, two (2) years of which were with Mental Health, Substance Use Services, and/or hospital Medicare/Medi-Cal cost reporting; OR one (1) year as a Finance Analyst I for the County of Ventura.
Senior Finance Analyst - Six (6) years of progressively responsible professional experience as an accountant, auditor, analyst, or equivalent which involved healthcare (hospital, behavioral health, and/or ambulatory care) accounting program analysis and cost accounting models, two (2) years of which were with Mental Health, Substance Use Services, and/or hospital Medicare/Medi-Cal cost reporting and one (1) year of which must be at the Project Leader level overseeing the design and implementation of financial accounting systems, accounting program analysis, cost accounting models, debt service programs, or automated information systems; OR two (2) years as a Finance Analyst II for the County of Ventura.
NECESSARY SPECIAL REQUIREMENTS
Must possess and maintain a valid California driver license.
Verification of accounting course work completed is required. Transcripts or grade reports from an accredited college or university which reflect passing grades in the required subject areas must be submitted to County Human Resources- Health Care Agency Division prior to the closing date/time of this recruitment.
DESIRED
Public sector healthcare fiscal experience
Advanced training, as evidenced by a Master's degree of Business Administration (MBA) degree, Certified Public Accountant (CPA) license, or Certified Information Systems Auditor (CISA) designation
Knowledge, Skills, and Abilities:
Thorough knowledge of: financial practices and requirements in the areas of Mental Health, SUS, and/or DUI Programs; Generally Accepted Accounting Principles, Generally Accepted Auditing Standards, Federal Office of Management and Budget (OMB) circular A-87, Comprehensive Annual Financial Report guidelines and processes, budgeting and project management methods and processes, cost accounting principles and processes, laws and regulations affecting governmental financial operations, and data processing systems applicable to accounting operations.
Proficiency in Microsoft Excel and Word software.
Ability to: prepare various complex cost reports (Mental Health, Medicare, Substance Use Services); analyze legislative changes for fiscal impact and accounting requirements; understand interrelationships among financial/accounting records and accounts; analyze financial/accounting data and draw logical conclusions; interpret and apply a variety of complex policies, procedures, rules, regulations, contracts or legal documents; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with a diverse group of people.
Recruitment Process
FINAL FILING DATE : This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.
To apply on-line, please refer to our web site at www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit your application to County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
Applicants must provide sufficient information under the Education/Work Experience portion of the application and supplemental questionnaire, if applicable, in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be substituted in lieu of the application.
NOTE : If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral_Transfer.pdf) for additional information.
SUPPLEMENTAL QUESTIONNAIRE - qualifying : All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
APPLICATION EVALUATION – qualifying : All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will continue through the screening and selection process.
TRAINING and EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to supplemental questions. The T&E is a method for determining the better qualified applicants among those shown to meet the stated requirements. Using a T&E, applicants may be scored or ranked according to criteria that most closely meet the business needs of the department. When the pool of candidates is exceptionally strong and large candidates are typically scored or ranked in relation to one another; consequently, some qualified candidates may receive a score or rank which is moderate or lower resulting in them not being advanced in the process.
NOTE : If there is a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the oral examination. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application and supplemental questions, if applicable.
ORAL EXAMINATION - 100%: A job-related Oral Examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
If there are three (3) or fewer qualified applicants, a T&E or an Oral Examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.
Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.
BACKGROUND INVESTIGATION : A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.
For further information regarding this recruitment, please contact Anna Ford by at e-mail at Anna.Ford@ventura.org or by telephone at (805) 654-2574.
EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE
MANAGEMENT
To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.
Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.
Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)
Memorandum of Agreement
Union Codes: MB3, MB4, MS, MT, MCC, MU
01
You are required to submit transcripts to verify the successful completion of the required coursework for this recruitment. Please indicate the method of submission by selecting one of the options below. NOTE: Mailed transcripts must be received no later than 5:00 p.m. on the closing date.
Copies of my transcripts are attached to my online application.
I will email or deliver copies of my transcripts to County HR as outlined in the job announcement.
I cannot provide my transcripts prior to the closing of this recruitment and understand this will prevent me from proceeding in the process.
02
Do you possess or can you obtain and maintain a valid California driver license?
Yes
No
03
Please list all accounting courses you have taken, include the course title, the number of semester or quarter units and the name of the accredited college or university attended. If you have not completed any accounting courses, please state "no accounting courses." Responses that "refer to resume" or other documents will not advance in the process.
04
Describe the type of financial reports which you have been directly responsible for preparing, revising and reviewing. Include: 1.Dollar amounts of related budgets. 2.Audience for the report. 3.Projections or accruals that were made. 4.Whether the report was published/posted for viewing by the public and/or stakeholders. Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying. If you do not have this experience, please state "no experience." Responses that "refer to resume" will not advance in the process.
05
Describe your experience preparing and reviewing budgets. Include: 1.Number of staff involved in the preparation. 2.Total budgetary dollars. 3.Your role in budgetary projections. 4.Any variance analysis done and what it entailed. Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying. If you do not have this experience, please state "no experience." Responses that "refer to resume" will not advance in the process.
06
How many years of full-time public sector healthcare fiscal experience do you have?
None
0 to less than 2 years
2 to less than 4 years
4 to less than 6 years
6 to less than 8 years
8 to less than 10 years
10 or more years
07
If you have completed upper-division course work in the business administration field, what were the names of the courses? If you have not completed upper-division course work in the business administration field, please state, "None."
08
How many semester units of college-level accounting course work have you completed?
None
1 to less than 6
6 to less than 12
12 to less than 18
18 to less than 24
24 or more
09
Have you completed one semester of upper-division Managerial Accounting?
Yes
No
10
How many semester units of upper-division course work have you completed in the business administration field?
None
0 to less than 3
3 to less than 6
6 to less than 9
9 to less than 12
12 or more
11
If you have completed upper-division course work in the business administration field, what were the names of the courses? If you have not completed upper-division course work in the business administration field, please state, "None."
12
Which option below best describes your full-time progressively responsible experience as an accountant, auditor, analyst or equivalent which involved healthcare (hospital, behavioral health clinics, and/or ambulatory care clinics) accounting program analysis and revenue accounting models? NOTE: Full time is considered 40 hours per week; anything less than that must be prorated.
None
Some to less than 1 year
1 to less than 2 years
2 to less than 3 years
3 to less than 4 years
4 to less than 5 years
5 to less than 6 years
6 to less than 7 years
7 to less than 8 years
8 to less than 9 years
9 to less than 10 years
10 or more years
13
List the employer name(s) where you gained the experience referenced in the previous question. NOTE: In order to receive credit for this experience, you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included. If you do not have this type of experience, please state, "None."
14
Do you have experience with Mental Health Short-Doyle Medi-Cal, Substance Use Services, and/or hospital Medicare/Medi-Cal cost reporting? NOTE: Full time is considered 40 hours per week; anything less than that must be prorated.
Yes
No
15
If you answered yes to the above question, list the employer name(s) where you gained the experience. NOTE: In order to receive credit for this experience, you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included. If you do not have this type of experience, please state, "None."
Required Question
Agency
Ventura County
Address
800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009
Phone
(805) 654-5129
Website
http://hr.ventura.org
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