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Accounting Intern (Fall 2024 Internship)

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Accounting Intern (Fall 2024 Internship)

Salary

See Position Description

Location

throughout Ventura County, CA

Job Type

Internship

Job Number

1273VAR-24AA (JJ)

Department

Various Departments

Opening Date

06/26/2024

Closing Date

7/2/2024 5:00 PM Pacific

• Description

• Benefits

• Questions

Description

The County of Ventura is excited to present the Accounting Internship Program for the Fall 2024 semester. The program is geared toward students interested in embarking in an accounting career in public sector service.

The program objectives are as follows:

• Provide current accounting students with an opportunity to gain work experience, mentoring, and networking in a public sector accounting environment and to create a strong interest in government accounting careers.

• Build a future talent pipeline for County of Ventura accounting positions.

• Allow interns to apply their accounting coursework knowledge in a practical real world structured environment, under the guidance and supervision of an accounting professional.

The ideal candidates will be currently enrolled in an academic accounting program at a vocational/technical school, college, or university, have completed introductory accounting coursework, be proficient in Microsoft Excel, and possess accounting software experience. Additionally, the ideal candidates will demonstrate a commitment to accomplishment and a disposition to provide the highest level of service in public service.

The formal program shall last approximately one semester (August 26 – December 9, 2024). Placements will be in various departments. The County has 26 agencies/departments.

The Accounting Internship Program will include an orientation session, a mid-way check-in, mandatory training, participation in mock interviews, and the program will end with a commencement celebration. Additionally, interns will present a summary of their internship experience during commencement.

PAYROLL TITLE: Clerical Trainee

SALARY: $20.24 per hour

TENTATIVE SCHEDULE:

RECRUITMENT OPENING DATE: Wednesday, June 26, 2024.

RECRUITMENT CLOSING DATE: Tuesday, July 2, 2024, at 5 p.m.

VIRTUAL PANEL INTERVIEWS: Week of July 8, 2024 (via zoom)

Examples Of Duties

There are currently 5 positions available within the following agencies:

• Auditor-Controller's Office (1 position)

• County Executive Office (1 position)

• General Services Agency (1 position)

• Sheriff's Office (2 positions)

Unless otherwise stated, all internships are in person and interns are expected to work between 16-20 hours per week.

This classification is intended to provide individuals who possess basic accounting skills, but no previous work experience, with an opportunity to enter the workplace and become familiar with the work environment and the County structure in the field of accounting. While a variety of tasks may be assigned, employees in this classification normally work under close and continuous supervision.

Jobs duties may include but are not limited to the following:

• Learns to perform accounts payable and accounts receivable duties.

• Assists with sorting, filing, and retrieving financial, statistical, or fiscal data/records.

• Assists with updating spreadsheets related to financial, statistical, or fiscal data.

• Learns about the operations, processes, activities, and services of a County of Ventura fiscal program.

• Learns about the rules and regulations applicable to the processing and recording of fiscal transactions.

• Learns about the department account structure, operational requirements, and about the financial accounting system.

• Other related duties as assigned.

Typical Qualifications

These are the minimum employment qualifications for students who wish to work for the County of Ventura.

EDUCATION, TRAINING, and EXPERIENCE:

No work experience is required but candidates must demonstrate the knowledge, skills, and abilities for the position. Students must provide proof that they are currently enrolled in an academic accounting program, AND that they have completed at least three (3) units of accounting coursework at a vocational/technical school, college, or university.

Supporting documentation for the academic requirements must be included on the application to continue in the recruitment process.

NECESSARY SPECIAL REQUIREMENTS:

• Microsoft Excel proficiency.

• Verification of accounting coursework is required.

Desired: Accounting software experience, such as QuickBooks

OTHER REQUIREMENTS:

Verification of the required college-level coursework is required. Transcripts or grade reports from an accredited college or university which reflect the completed college-level coursework in the required subject area must be submitted to County of Ventura, Human Resources within three (3) calendar days of the recruitment closing date. Unofficial transcripts are acceptable. If transcripts or grade reports are not submitted, your application will be screened out and you will not be allowed to continue in the process.

You may submit transcripts using one of the following options:

• Attach the transcripts to your application

• Email the transcripts to Jessica.Jimenez@ventura.org

If the name on this documentation is different from the name on your application, you may be required to include documents that show the name change (e.g., a marriage certificate).

Knowledge, Skills, and Abilities:

Some knowledge of basic accounting principles, practices, and techniques. Some ability to: learn and apply basic office procedures and accounting principles; follow written and oral instructions; learn about the rules, regulations, and operations within the assigned area; operate office equipment such as personal computers and software including Microsoft Office, accounting software, and software/programs related to the assignment; accurately transfer information from one source to another; maintain simple records, logs and indices; makes routine arithmetical calculations; communicate with a variety of individuals in the course of their work both internally and externally; establish and maintain cooperative working relationships.

Recruitment Process

FINAL FILING DATE: Your application must be received by County of Ventura Human Resources no later than 5:00 PM on Tuesday, July 2, 2024.

To apply online, please refer to our web site at http://www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documentation may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application and supplemental questionnaire.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. All applicants will be reviewed and only those candidates determined to be most qualified based upon their completion of the application and supplemental questionnaire will be invited to participate further in the selection process.

TRAINING AND EXPERIENCE EVALUATION – 100%: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of a training and experience evaluation, which may be preceded by or replaced with an application evaluation, contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

VIRTUAL SELECTION/PANEL INTERVIEW: Following a structured evaluation of the application materials, the most qualified candidates may be invited to an interview via zoom. The top candidates, as determined by the panel, may then be invited to a second interview with the intern host. The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool.

TENTATIVE INTERVIEW DATES: Week of July 8, 2024.

Candidates successfully completing the stated requirements may be placed on an eligible list for a period of six (6) months for this and similar positions only.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.

For any questions regarding this recruitment you may contact Jessica Jimenez, by email at Jessica.Jimenez@ventura.org or by phone at (805) 654-3675.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Service Employees International Union (LOCAL 721)

(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

• Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

• Memorandum of Agreement

  Union Code: UPP

  01

  Are you currently enrolled in an academic program for accounting?

• Yes

• No

  02

  If you are you currently enrolled in an academic program for accounting, please type the name of the educational institution and the date of enrollment below.

  03

  Have you successfully completed at least 3 units of accounting coursework?

• Yes

• No

  04

  if you have successfully completed at least 3 units of accounting coursework, please type the course information below.

  05

  You are required to submit proof of successful completion of the required academic course work for this recruitment. Please indicate the method of submission by selecting one of the options below.

• A copy of my proof of successful completion is attached to my on-line application.

• I will email a copy of my transcripts to Jessica.Jimenez@ventura.org within three (3) calendar days of the closing date.

• I do not have and/or cannot submit a copy of my proof of successful completion by the closing date. I understand that this means that I will not be considered further in the recruitment process.

  06

  Please describe why you are an ideal candidate for this program. In your response, be sure to include the following:

  a. A summary of your training and academic accomplishments which have prepared you to be successful in this program.

  b. A summary of your volunteer, work or related accomplishments which have prepared you to be successful in this program.

  Responses to this question will be strongly considered in determining selection for this internship.

  07

  Which of the following best describes your level of proficiency with Microsoft Excel?

• None

• Beginner

• Intermediate

• Advanced

  08

  Please describe your experience with accounting software such as QuickBooks. If you do not have experience, please type, "no experience."

  09

  List your availability for work each business day.

  Ex: Monday: 8a-5p

Tuesday: 1p-4p

Thursday: 8a-12p

Required Question

Agency

Ventura County

Address

800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

Phone

(805) 654-5129

Website

http://hr.ventura.org

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