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Actalent is currently seeking a qualified Project Coordinator for a consultant position with Bonneville Power Administration in Vancouver, WA.

This Project Coordinator position will support the Transmission Portfolio Execution and Strategy (TEPE) organization within Bonneville Power Administration (BPA). This position will manage and maintain multiple project and program schedules for BPA’s Transmission business line and support for a variety of Transmission scheduling staff.

Additional functions include development and management of bundle-level schedules and support of existing demand and capacity systems across various Transmission organizations, maintenance of procedure, and training documentation. This position will also be tasked with project control components such as resource management in Microsoft Project Web Application (PWA) and within Microsoft Project Server, schedule reporting, bundle schedule maintenance, review and comment on 3rd party schedules, conduct time impact analysis, cost and resource loading, and regularly perform schedule updates in Microsoft server. This position will manage detailed Gantt schedule(s) on MS Project with rolling look-ahead to forecast demand and capacity in the Microsoft Project (MSP) schedule(s), critical path analysis, schedule variance reports baseline vs. schedule updates, resources, and percent complete.

REQUIREMENTS:

• Support projects assigned by BPA project manager, from beginning to end, by helping on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, including:

• Address and navigate politically sensitive issues in a collaborative and professional manner with BPA manager/federal personnel assistance and guidance.

• Communicate clearly and concisely with engineering, construction, contractors, field staff, project staff, and other stakeholders in BPAs Transmission business unit, on a consistent and/or as needed basis. Create/draft written and verbal sponsor or stakeholder communications throughout the life of the project.

• Coordinate with various resource managers related project control tools relative to demand capacity, set up and configured in accordance with the organization’s expectations and synchronized with the MSP governance and policy, tools, systems and procedures.

• Manually convert legacy schedules to current version.

• Develop and maintain earned value analysis.

• Identify and record resources’ activities/tasks in MSP and develop various reports from Transmission’s existing reporting tools.

• Support Transmission scheduling staff, the project team, and stakeholders with schedule management and control.

• Develop and update summary level (roll-ups) as well as detailed schedules according to project requirements.

• Develop lists of design, procurement, construction, and post construction activities based on review of design documents, examination of site conditions, and discussions with other project coordinators, design resource managers, and internal/external contractors.

• Identify major project milestones in the MSP schedule and inform project managers and/or project coordinators if errors exist.

• Recognize critical approvals as needed in BPA’s Capital Investment Acquisition (CIA) process and inform management.

• Develop and recommend reasonable schedule logic and constraints based on discussions with the project manager, other project coordinators, and/or other teams.

• Develop and recommend realistic task/activity durations based on inputs from the different resource organizations, understand resource availability based on discussion with task owners, teams, organizations, and stakeholders.

• Perform the single editor function for the MS Project Server schedule. Schedule information provided by project managers or coordinators.

• Develop Gantt charts, resources loaded schedules, 6 weeks look ahead, and milestones schedules as required by the project team and other stakeholders.

• Assist in developing milestones and dates.

• Evaluate critical and/or multiple critical path(s) activity and their sequencing.

• Assess actual progress vs the project baseline.

• Work collaboratively with the project manager and project coordinator to assess schedule impacts of proposed schedule changes.

• Monitor project milestones and schedules. Monitor, maintain, and update project schedules as required by the project manager. Report on schedule dependencies, risks, issues, and impact to the project critical path.

• Recommend corrective actions and/or develop recovery plans when delays are anticipated or occur.

• Provide expertise and assistance to Project Managers and Project Coordinators on best practices to integrate schedules and their dependencies. Leverage MS Project timelines, critical path, import/export, reporting, etc. Recommend best practices to the team.

• Present multiple views of the bundle level schedule(s) in MSP (e.g., Task, Resource, and Assignment) as well as various formats (e.g., Gantt Chart, Network Diagram, Graph, Sheet, or Form).

• Create and revise MSP project schedules, collaborating closely with the PM and other project coordinators who will provide data such as milestone dates.

• Create, revise, and document MSP templates.

• Create, revise, and document MSP tools (e.g., macros) as requested.

• Create, revise, and document reporting tools as needed for TEP as well as other groups, such as TF, TEBW, TEBI, and TPW.

• Provide expert guidance on MSP to other members of TEP and BPA project managers outside of TEP.

• Monitor and track resource commitments from other groups as requested by the PM, using the organization’s resource tools.

• Understand and monitor the Ready for Intended Use (RIU) dates and report to the PM.

• Monitor project schedules with the use of various or applicable reporting tools.

• Track and follow up on action items assigned to and by the BPA Manager or PM. Know who to contact when action items are complete and a subsequent action can begin.

• Upon identification of project schedule risks, monitor and assist assigned project team members with risk management activities. Alert BPA staff to concerns regarding schedule and resource risks.

• Track and maintain documents (on Workspace and otherwise) related to project. These documents may come from the BPA manager, project manager, other team members, or outside agencies and/or systems. Check dates and decisions on documents that are known to change frequently and update static documents regularly, so the most current information is available.

• Coordinate scheduled information/status updates from the project team and distribute to team members and stakeholders needing the updated information.

• Resource Coordination:

• Request appropriate project resources on behalf of the PM to fulfill project needs; may submit resource requests on behalf of other internal organizations.

• Coordinate project schedules (or other reporting information) for team members, and with other groups (e.g., TEBW, TEBI, and TF).

Qualifications

• A bachelor’s degree in engineering, construction management, business administration or management, organizational development, or other related technical discipline is preferred.

• 5 years of experience is required with an applicable bachelor’s degree.

• 7 years of experience is required with an applicable associate degree.

• 9 years of experience is required without a degree or applicable degree.

• Experience should include direct work experience in project coordination / control capacity, including all aspects of scheduling, schedule management, and scheduling conflict resolutions.

• Demonstrated proficiency using SharePoint, to store, analyze, and manipulate data.

• 4 years of Microsoft Project experience.

PREFERRED SKILLS & EXPERIENCE:

• Experience in the electric utility industry data.

• Experience managing multiple (or bundled) project schedules.

• Ability to analyze, understand and effectively document technical data.

• Ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.

Pay and Benefits

The pay range for this position is $35.00 - $40.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Vancouver,WA.

Application Deadline

This position will be accepting applications until Jan 5, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.