Job Information
Automation and Control Strategies Group, INC. dba ACS Professional Staffing Administrative Assistant in Vancouver, Washington
- Location: Vancouver, Washington
- Type: Contract
- Job #7970 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 2 position provides a wide range of professional and confidential administrative support as well as data entry and tracking for the assigned organization. This full-time position is located in Vancouver, WA. Pay range: $23.75 - $32.93 Benefits:
- Paid holidays: 11
- PTO: Starting at 10 days
- Sick Leave: Up to 56 hours per year (prorated based on start date)
- EAP: Employee Assistance Program
- Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
- Other benefits include the following: Calm App, Access Perks Responsibilities:
- Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:
- Greet visitors; address questions and business involving established policy or routine matters, take messages, set appointments and/or refer visitors to other personnel as appropriate.
- Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward/route complex questions and matters to appropriate personnel as needed, following up to verify a timely response.
- Correspondence:
- Process and screen incoming and outgoing correspondence to include proof reading and to consist of the following:
- Review documents and letters to verify proper formatting and accuracy.
- Sort and distribute incoming mail to appropriate recipient(s).
- Review incoming correspondence and forward matters requiring action to the appropriate staff.
- Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
- Monitor correspondence requests for a timely response.
- Perform scanning, photocopying, and work with the company print shop to request printing services.
- Update and maintain electronic desk reference manual.
- Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.
- Distribute reporting, policy updates, procedural / process change information and other communications as requested to disseminate as appropriate.
- Administrative Team:
- Serve as back-up to other Administrative Assistants as needed.
- Attend mandatory Administrative Team Meetings and participate both professionally and collaboratively.
- Work as a team member and assist in standardizing, streamlining, and improving overall administrative processes for the organization and complete teamwork assignments.
- Calendars and Schedules:
- Organize, coordinate, schedule and verify appointments, meetings, conferences, and training for Managers and other staff as circumstances dictate, which may include:
- Schedule and arrange meetings, conferences and training, including associated logistics and any necessary equipment (securing rooms, hybrid/web services, phone bridges, etc.).
- Inform participants of meeting arrangements and of any changes.
- Compile, organize and verify appropriate files, notes, and other materials are in order and ready for use at meetings, appointments, etc.
- Plan for guest(s) / guest speakers, research and gather background information / materia To view the full job description,
