Job Information
Hub International Executive Assistant in Vancouver, British Columbia
HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team!
We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong team working environment. Whether you’re just starting out in insurance, or a seasoned veteran, HUB can take you to your next career goal.
We are Proud to Offer
Competitive compensation
Comprehensive tuition financing and career-related training and development
Team Contests, Performance Recognition, & Team Events
Company matching RRSP contributions
Customizable flexible benefits options for you and your family
We promote work-life balance through flexible scheduling and hours
A progressive employee assistance program through LifeWorks
Mental and physical wellness initiatives
HUB Gives: we are a company that gives back and is active in the community
Mileage reimbursement for vehicle use (if applicable)
The Opportunity
We are seeking an Executive Assistant for a contract of 1 year to support our President, and other key members of our Executive Management team. We are looking for an independent self-starter who is resourceful and takes initiative to execute tasks in an efficient and streamlined manner. You are encouraged to recommend best practices for managing administrative and operational duties effectively. You must thrive in a dynamic and ever-changing landscape. Your foresight can prevent problems before they even arise, but if problems do come up, then you have a natural ability to independently assess the situation and find a solution.
Our office is located in the Bentall One building in downtown Vancouver. The location is easily accessible by SkyTrain or the Westcoast Express with many restaurants & amenities nearby.
The Responsibilities
Maintain calendars & work schedules
Prepare travel schedules, book travel arrangements, and make reservations for hotels, restaurants, car rentals & car services as need be.
Help coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
Source and book venues, transportation options, and all other event needs
Coordinate & manage client and employee gifting
Coordinate and order catering for multiple office events/meetings
Meeting Coordination and Management (On-site and Off-site)
Schedule, plan and organize meetings
Set up and take down meeting rooms
Prepare meeting agendas, minutes
Convert data to visual presentations (PowerPoint, Word, Excel
Prepare Minutes for confidential Executive meetings
Provide administrative support as required for day-to-day business operations or special projects
Submit expense reports via Oracle
Other duties and responsibilities as assigned
The Requirements
1-3 years of experience in a similar role supporting others at the executive level
Experience upholding high standards of ethics and confidentiality while handling sensitive information
Can organize, prioritize, and work in a fast-paced, dynamic environment with ever- changing priorities
Highly detail-oriented individual who works with a great level of accuracy
Strong interpersonal skills, able to build rapport and relationships to better understand and support their teams needs
Strong verbal and written communication skills
Tech-Savvy: Proficient in MS Office (Outlook, Word, Excel, PowerPoint, ) with experience using pivot tables, V-Lookups, and Excel formulas
Asset Experience that Will Make You Stand Out
Post-Secondary education
Administrative experience
Insurance industry experience
The Soft Skills
An independent self-starter who can problem solve and effectively execute tasks with confidence and diligence
Honest and transparent individual who communicates with candor
Motivated individual who is looking to build a long-term career with HUB
Strong team player who can coordinate and collaborate well with others
Ability to exercise good judgment, show initiative and be proactive
Must be able to work in a high-paced environment both independently and with your team
The expected salary range for this position is $60,000 - $70,000 annually and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.
Our Culture Starts with You
We are looking for SELF-STARTERS with an ENTREPRENEURIAL mindset who will take OWNERSHIP of their business
We want you to be INNOVATIVE and open to sharing your ideas
You work with URGENCY while providing a high level of PROFESSIONAL SERVICE
towards our customers, communities, & colleagues.
- You are a TEAM PLAYER who positively impact those around them; We MOTIVATE
each other to GROW TOGETHER
- You work with a high degree of INTEGRITY and ACCOUNTABILITY
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
Required Education: Diploma
Hub International
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