Easter Seals Jobs

Description We are in search of a meticulous Administrative Assistant to join our team located in Valley Center, California. In this role, you will be responsible for a variety of tasks ranging from reception desk duties to providing comprehensive administrative support to our board. This role offers a long term contract employment opportunity.

Responsibilities:

• Serve as the initial point of contact for the executives, handling both internal and external client interactions.

• Manage time effectively to ensure all tasks are completed within set deadlines.

• Exhibit strong verbal and written communication skills in all correspondence.

• Organize tasks efficiently and handle multiple tasks simultaneously.

• Solve problems and make decisions in a timely and effective manner.

• Show initiative and self-direction in all tasks undertaken.

• Display strong interpersonal skills in all interactions.

• Maintain a professional demeanor when handling sensitive internal and external matters.

• Provide general administrative and clerical support to the board, including scheduling and coordinating meetings and appointments.

• Maintain, update, and copy confidential files, ensuring a well-organized electronic and hard copy filing system.

• Take responsibility for receiving calls, taking messages, and routing correspondence.

• Prepare and modify various documents, including correspondence, reports, drafts, memos, and emails.

• Perform data entry and scan documents, ensuring accuracy and efficiency.

• Assist in resolving any administrative problems that may arise.

• Run errands as needed to support company operations.

• Monitor office supplies and research advantageous deals or suppliers. Requirements

• Demonstrated experience in customer service

• Ability to handle inbound and outbound calls professionally

• Excellent skills in data entry and maintaining accurate records

• Familiarity with email correspondence and managing professional communication

• Experience in scheduling appointments and managing calendars

• Strong written and verbal communication skills

• Excellent organizational and time management skills

• Attention to detail and problem-solving abilities

• High level of discretion and judgement in handling confidential information

• Ability to work both independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .