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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12226244 Grants & Contracts Specialist - Center for Health, Aging, and Disability (CHAD

Colleges of Applied Health Sciences and Liberal Arts & Sciences

The Colleges of Applied Health Sciences (AHS) and Liberal Arts and Sciences (LAS) seek a full-time (12-month) Grants & Contracts Specialist in the Center for Health, Aging, and Disability (CHAD). This position will support the pre- and post-award financial activities involving sponsored research programs for units in the Colleges of Applied Health Sciences and Liberal Arts and Sciences that participate in shared research administration services. The Specialist is responsible for maintaining familiarity with applicable regulatory and university requirements and guidelines and developing and administering policies and procedures to ensure compliance. The specialist will collaborate with AHS and LAS college and departmental business and research administration staff, faculty, and graduate students to develop and submit high-quality grant proposals to external sponsors and provide post-award financial management.

Major Duties and Responsibilities

Pre-Award

• Carefully review all relevant sponsor statements and announcements regarding proposal submissions to ensure adherence to sponsor guidelines and procedures; interpret funding announcements and submission instructions.
• Develop proposal submission plans and timelines for faculty.
• Act as a liaison between faculty PIs, co-PIS, investigators, collaborators, and subaward institutions to gather and develop required proposal documents and information for submission.
• Coordinate proposal submissions to the sponsor with Sponsored Programs Administration (SPA)
• Act as a liaison between the investigator and sponsor contacts as it pertains to instructions for submitting proposal (non-scientific inquiries only)
• Development of the budget and budget justification for grant proposal submissions in consultation with PI
• Complete online proposal forms and upload all proposal documents to federal sponsor agencies or assist in the finalization of submissions for faculty to upload for non- federal submissions.
• Maintain records of grant submissions in online submission database.

Post-Award Financial Management

• Assist faculty/PIs with the management of their funded research programs, including preparing financial forecasts. Provide advice on the financial aspects of hiring personnel and major spending decisions, such as large equipment purchases.
• Monitor PI effort on sponsored projects to ensure investigators meet effort obligations on their awards.
• Recommend changes in investigator effort and appointment requests as necessary to ensure compliance with effort obligations. When necessary, obtain sponsor approval for deviations from budgeted effort.
• Work with appropriate HR contacts on appointments to sponsored projects.
• Analyze sponsored project budgets and review expenditures to ensure allowability, integrity, and accuracy of all financial transactions. Take appropriate action to move unallowable/questionable charges to an appropriate funding source.
• Assist with unit purchasing contacts as needed to review purchases on grant funds. Serve as a liaison to Sponsored Programs Administration (SPA) with account setup, management, budgeting, billing, and close-out activities. Request and monitor anticipation accounts, subaward agreements, no-cost extensions, and other contract extensions as necessary.
• Work with SPA to review funding terms from sponsors, set up anticipation accounts as required, and communicate the plan for effort and appointments with relevant stake olders.
• Maintain award documents in electronic repositories.
• Assist with the preparation and distribution of timely financial reports to faculty and PIs, department and college administration, SPA, and/or research sponsors as necessary.
• Assist with the coordination of processing with third-party entities on a sponsored research fund, for example, processing any third-party subawards, working with sponsors for amendments and/or extension, and any other related actions needed for the project.
• Prepare reports and invoice supporting documentation for SPA Award Management and/or sponsors as needed.
• Review and manage cost share commitments and subawards.
• Assist with the completion of sponsored project close-out reviews and work with SPA to ensure completed projects are closed in a timely manner.
• Assist PIs with the semi-annual expenditure confirmation process to obtain certifications on time.
• Other duties related to post-award as assigned.

Training

Remain current with university and sponsoring agency policies, regulations, and procedures and ensure compliance by attending various meetings and trainings offered by Sponsored Programs and Research Compliance (SPaRC), the Office of Business and Financial Services (OBFS), and external meetings such as NCURA. Maintain active Illinois Certified Research Administration (CRA) design