Job Information
University of Illinois Business and Finance Specialist or Senior Business and Finance Specialist - Technology Services - 1027784-6689 in Urbana, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12357099 Business & Finance Specialist or Senior Business & Finance Specialist
Technology Services - University of Illinois Urbana Champaign
The function of this position is to coordinate financial activities and to provide administrative support for the Technology Services Business Office. The main focus of this position is to support business operations, and provide outstanding customer service. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana Champaign campus needed per the University\'s Workplace Flexibility policy . Sponsorship for work authorization is not available for this position.
Why Work at Technology Services?
Highlights of Employee Benefits
Job Summary
This position fulfills business operations needs of Technology Services, coordinating financial activities related to multiple functional areas, including utility services provided to the university through Technology Services.
Duties & Responsibilities
Analyze and audit billing statements (accounts payable), processing appropriate payment for major utility vendors.
Review statements for variances between contract/service agreement and statements to ensure accuracy.
Enter and track direct payments, transactions in ChromeRiver. Submit payment of utility bills for accurate and timely processing. Work with vendors and University Payables to find lost / misapplied payments.
Maintain electronic records including description, physical count, and cost associated with each data circuit. Maintain vendor codes based on additions, changes, or removals. Modify associated monthly rates as required. Process rebills for installation charges, additional services, or local usage charges. Verify quote to amounts
charged for nonrecurring and recurring monthly costs.
Maintain electronic records using Pinnacle Service Request Management System and related systems, ensuring appropriate charges (accounts receivable) to university customers for services provided.
Senior level only: Implement complex feeder files to accomplish mass changes, converting data between formats and auditing results for accuracy.
Process requested CFOP changes, mass change requests, NCOS changes, domain adds/renewals/changes, and other applicable transactions.
Extract utility billing from Facilities & Services records system, charging to Banner accounts.
Answer questions and address billing issues related to services applying departmental policies and procedures to specific problems on a case-by-case basis.
Maintain current, accurate accounts receivable in collaboration with University Business and Finance and vendors.
Track orders internally and externally by maintaining contact with external vendors.
Review services, address change requests, and modify services as necessary to ensure accurate billing to departments using extensive knowledge of Pinnacle and related systems/processes. Review charges including: review of charges or credits, unexplained variances, taxes and surcharges. Communicate variances to
appropriate Service Manager for review.
Maintain appropriate user access to Pinnacle and communication lists to appropriate groups of users.
Assist with mass-change processes, such as through feeder files.
Process purchase orders via Banner and i-Buy. Place orders to outside vendors through i-Buy, P-cards, and ChromeRiver. Process internal travel requests, including meeting with staff, arranging hotels, flights, reimbursements, etc.
Assist in processing fund transfers via journal vouchers or feeder files processed through the Banner system for various units.
Senior level only: Develop and maintain comprehensive business operations processes and procedures. Recommend business process improvements, including potential automation of manual processes and providing subject-matter expertise related to system changes. Train and mentor other staff in fulfilling business operations duties.
Senior level only: Process fund transfers via journal vouchers or feeder files processed through Banner. Monitor and review items purchased on Purchase of Goods for Resale account code and reclassify via journal voucher.
Perform other duties as assigned.
Business & Finance Specialist Minimum Qualifications
Bachelor\'s degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience.
OR
Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA).
OR
Master\'s degree in Accountancy or a related field.
Demonstrated experience using Banner Financial Application, including purchasing, accounts payable.
Senior Business & Finance Specialist Minimum Qualifications
Bachelor\'s degree with a major in Accountancy or a related f
